Washington University in St. Louis

posted 4 days ago

Full-time - Mid Level
Remote
Educational Services

About the position

This position is responsible for directing and managing project work with minimal supervision, ensuring effective communication of project status, scope, and risk. The role involves managing multiple projects or a single complex project, building relationships with stakeholders, and applying various project management methodologies to achieve project goals within budget and schedule.

Responsibilities

  • Creates and executes project communication plan.
  • Develops and communicates project goals, responsibilities, expectations, risks, and feedback with all parties in a timely manner.
  • Sets and manages customer and stakeholder expectations specific to the project.
  • Communicates project direction, approach, priorities, events, and status to all project resources and business sponsors.
  • Builds working relationships with team members, vendors, and other departments involved in the projects.
  • Influences decision-making on projects; works with key stakeholders, sponsors, and senior management to secure acceptance and approval of deliverables.
  • Analyzes and selects appropriate project management methodologies to develop plans, assign roles and responsibilities, manage tasks and deliverables.
  • Authors improvements to methodologies.
  • Develops project charter, budget, and work breakdown structure (WBS) and other required components of the project plan.
  • Identifies needed resources, negotiates use of those resources, assigns responsibilities, and develops timeframes to facilitate successful completion of project activities and deliverables.
  • Manages execution of project plans to support the ongoing needs of the IT department's customers.
  • Tracks and monitors project health utilizing standard metrics for schedule, scope, budget, and stakeholder engagement.
  • Tracks actual results to plan and analyzes impact to report status; takes corrective action.
  • Assigns work to project team and coordinates resources.
  • Assures all necessary project deliverables are completed according to specification in the quality plan.
  • Manages the stated scope and requirements assuring project changes are highlighted, understood, and approved by the project sponsor.
  • Assesses and mitigates project risks and issues; engages project team to identify and resolve problems.
  • Manages project procurements and external service providers.
  • Schedules and facilitates meetings related to projects.
  • Manages project closeout activities.
  • Leads and motivates project team to meet specific deadlines while meeting customer satisfaction expectations.
  • Coordinates and facilitates lessons learned sessions for all projects, identifying opportunities for continuous improvement.
  • Ensures project team(s) effectively utilize internal project management process and documentation standards.
  • Mentors and coaches junior team members.
  • Collaborates with Project owner to develop project budget.
  • Manages project costs and forecasts to budget.
  • Identifies and manages budget risk.
  • Collaborates with Project Owner to identify and quantify impact of project changes on budget.

Requirements

  • Bachelor's degree in a relevant field.
  • 4 years of project leadership experience.

Nice-to-haves

  • M.P.M. - Master of Project Management
  • Master Project Manager (MPM) certification
  • Project Management Professional (PMP) certification
  • Skills in Adaptability, Agile Methodology, Clinical Support, Communication, Conflict Resolution, Customer Service, Environment Management, ITIL Framework, Leadership, Learning Quickly, Matrix Management, Problem Resolution, Project Management Software (PMS), Strategic Planning, Team Coordination, Technical Knowledge, Working Independently.

Benefits

  • Up to 22 days of vacation, 10 recognized holidays, and sick time.
  • Competitive health insurance packages with priority appointments and lower copays/coinsurance.
  • Free Metro transit U-Pass for eligible employees.
  • Defined contribution (403(b)) Retirement Savings Plan with university contributions starting at 7%.
  • Wellness challenges, annual health screenings, mental health resources, mindfulness programs, and employee assistance program (EAP).
  • 4 weeks of caregiver leave to bond with a new child.
  • Tuition coverage for employees and their families, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years.
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