About the position
The AWS ProServe team is seeking a dedicated, resourceful, and customer-obsessed Lead Executive Assistant to support a Vice President in our Arlington, VA HQ2. The Lead Executive Assistant will report directly to the VP, and will collaborate with various business partners in associated departments, as well as other Executive Assistants across the multiple global stakeholder teams within the AWS Professional Services team. As a Lead Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all-hands meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you'll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community. Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take action without having to know the total picture. You will learn organizational structures and objectives of the teams you support, as well as build a strong internal network. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.
Responsibilities
- Expertly manage complex executive calendars across multiple time zones.
- Maintain strict confidentiality regarding all calendar information and executive activities.
- Demonstrate agility in reprioritizing workload based on shifting business needs.
- Craft detailed, efficient domestic and international travel itineraries that optimize time and productivity.
- Act as a liaison for direct reports and business stakeholders.
- Conceptualize and execute a diverse range of team events, from social gatherings to large-scale staff meeting agendas, global team meetings, and off-sites.
- Track and drive completion of key deliverables with a keen focus on deadlines.
- Prioritize tasks with strategic acumen, balancing urgency and importance.
Requirements
- 5+ years of senior level leadership support experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience working with large global teams
Nice-to-haves
- 7+ years of senior level leadership support experience
- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
Benefits
- Work-life harmony
- Flexible working culture
- Mentorship and career growth opportunities
- Inclusive team culture
