Legal Assistant

Unclassified - Los Angeles, CA

Full-time

Los Angeles, CA

About the position

The Legal Assistant position in West Los Angeles involves managing the daily administrative operations of a legal office, ensuring that all tasks are completed efficiently and effectively. The role requires a proactive approach to handling calendar appearances and due dates, which are critical in the legal field. The Legal Assistant will be responsible for filing documents in both state and federal courts, including e-filing, which necessitates familiarity with legal procedures and requirements. Additionally, the assistant will assist in preparing various legal documents, correspondence, and case files for attorney review, ensuring that all materials are accurate and well-organized. In this role, the Legal Assistant will also process incoming and outgoing mail and email, ensuring timely distribution and response to all communications. Maintaining and organizing both electronic and hard copy files is essential to ensure easy access to critical information, which is vital for the smooth operation of the legal office. The position may also involve performing other related duties as assigned, which could vary based on the needs of the attorneys and the firm. Overall, the Legal Assistant plays a crucial role in supporting the legal team, contributing to the overall efficiency and effectiveness of the legal practice. Attention to detail, strong organizational skills, and the ability to manage multiple tasks are essential for success in this position.

Responsibilities

• Manage daily administrative operations, calendar appearances, and due dates.
• Experience with filing in state and federal courts, including e-filing.
• Assist in preparing legal documents, correspondence, and case files for attorney review.
• Process incoming and outgoing mail and email, ensuring timely distribution and response.
• Maintain and organize electronic and hard copy files to ensure easy access to critical information.
• Perform other related duties as assigned.

Requirements

• Previous experience in a legal setting, preferably in a corporate or insurance defense and coverage firm.
• Attentive to details and committed to delivering work of the highest quality.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite and comfortable learning new software and technologies.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills, with the ability to work independently and as part of a team.