Legal Assistant

About the position

The legal division of Cboe Global Markets, Inc. ('Cboe' or the 'Company') is hiring a Legal Assistant. The position will work primarily from Cboe's headquarters in Chicago, Illinois, but will have flexibility to work from home two to three days per week to the extent permitted under Cboe's policies (which may be updated from time to time). As detailed below, the legal assistant will primarily support the legal division's corporate function. This is an exciting and unique opportunity for a motivated candidate to manage important corporate legal tasks for a leading global financial services company.

Responsibilities

• Maintaining and updating Cboe's global entity management database, which includes liaising with legal personnel around the world to ensure necessary updates are identified and tracked properly.
• Maintaining and appropriately filing and organizing corporate records, such as officer and director appointment documentation and board minutes.
• Coordinating with external service providers to file state annual reports and other documents.
• Supporting legal division attorneys in contract management matters, including facilitating execution of contracts and appropriate filing and tracking of contracts in Cboe's contract management system.
• Assisting in supporting board of director meetings from time to time as needed, including compiling agendas and disseminating board materials and assisting with board meeting scheduling and logistics.
• Supporting routine public company compliance and governance matters under the direction of legal division attorneys.
• Providing meeting scheduling and logistics support, as well as other administrative support, to legal division attorneys as requested.
• Proofreading, updating, formatting and maintaining reports, presentations and other documents as requested.
• Providing other legal division support as requested (could include support with legal billing, legal division event planning or other matters).

Requirements

• Highly detail-oriented
• Highly organized
• Ability to manage competing priorities and a diverse set of responsibilities
• Strong communication skills and ability to effectively communicate with individuals at all levels of the organization

Nice-to-haves

• 1+ year(s) of experience working as a legal assistant or paralegal at a corporation or law firm is required, 2+ years is strongly preferred
• Bachelor's Degree or equivalent experience
• Authorization to act as a notary in Illinois (or willingness to obtain such authorization)
• High degree of proficiency in Adobe PDF and the Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook
• Experience in working with corporate entity management databases, legal billing software and/or electronic information sharing portals for corporate boards of directors preferred but not required.

Benefits

• Fair and competitive salary and incentive compensation packages with an upside for overachievement
• Generous paid time off, including vacation, personal days, sick days and annual community service days
• Flexible, hybrid work environment, where you choose where and how you work
• Health, dental and vision benefits, including access to telemedicine and mental health services
• 2:1 401(k) match, up to 8% match immediately upon hire
• Discounted Employee Stock Purchase Plan
• Tax Savings Accounts for health, dependent and transportation
• Employee referral bonus program
• Volunteer opportunities to help you give back to your communities
• Complimentary lunch, snacks and coffee in any Cboe office
• Paid Tuition assistance and education opportunities
• Generous charitable giving company match
• Paid parental leave and fertility benefits
• On-site gyms and discounts to other fitness centers