Legal Assistant

$55,000 - $65,000/Yr

Unclassified - Tucson, AZ

Full-time - Mid Level

Tucson, AZ

About the position

Farhang & Medcoff, PLLC, is seeking an experienced Legal Assistant to join our Tucson, Arizona team. Legal assistants are responsible for managing the day-to-day administrative obligations of their assigned attorneys and supporting other firm staff as necessary. The ideal candidate for this position has a strong work ethic, exceptional problem-solving and organizational skills, and is comfortable working in a fast-paced and dynamic workplace. This position involves significant communication with clients, attorneys, court personnel, and a variety of other stakeholders. The Legal Assistant will assume responsibility for the efficient administrative operations of the assigned legal team. This includes engaging in active communication with the assigned legal team to ensure completion of projects within established time requirements and quality standards. The role requires providing administrative support to the assigned legal team, such as scheduling appointments, answering calls, providing information to callers, composing and typing routine correspondence, reading and routing incoming and outgoing mail, coordinating travel arrangements, and preparing and submitting reimbursements and payments. Additionally, the Legal Assistant will perform opening procedures for all new matters, including ensuring the firm collects signed Retention Agreements and retainers. They will critically review and arrange for the filing and mailing of court documents, pleadings, and other official documents and filings. Maintaining professionalism at all times, both within the firm and with opposing counsel, court staff, and other individuals is essential. Regularly and accurately proofreading all documents to ensure accuracy and completeness prior to distribution or filing is also a key responsibility. The assistant will effectively manage, review, and follow-up on deadlines, key dates, and calendar appointments, and maintain attorney-specific case lists, charts, and status of cases and outcomes. Completing other tasks consistent with the role of an assistant, as may be requested by the assigned legal team or other team members, is also expected.

Responsibilities

• Assume responsibility for the efficient administrative operations of the assigned legal team.
• Engage in active communication with assigned legal team to ensure completion of projects within established time requirements and quality standards.
• Provide administrative support to the assigned legal team, such as scheduling appointments, answering calls, providing information to callers, composing and typing routine correspondence, reading and routing incoming and outgoing mail, coordinating travel arrangements, and preparing and submitting reimbursements and payments.
• Perform opening procedures for all new matters, including ensuring the firm collects signed Retention Agreements and retainers.
• Critically review and arrange for the filing and mailing of court documents, pleadings, and other official documents and filings.
• Maintain professionalism at all times, both within the firm and with opposing counsel, court staff, and other individuals.
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Effectively manage, review, and follow-up on deadlines, key dates, and calendar appointments.
• Maintain attorney-specific case lists, charts, and status of cases and outcomes.
• Complete other tasks consistent with the role of an assistant, as may be requested by the assigned legal team or other team members.

Requirements

• Associate's degree or equivalent work experience.
• 7+ years of experience as a legal assistant or secretary at a law firm.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Knowledge of legal processes, procedures, and terminology related to the review, preparation, and processing of legal documents.
• Knowledge of labor & employment litigation, including transacting with relevant government agencies, and contract disputes is preferred.
• Familiarity with ProLaw, NetDocs, Worldox, Turbo Court, E-Discovery, and docketing is preferred.
• Understanding of confidentiality requirements and records management for paper and electronic documents.

Nice-to-haves

• Familiarity with information management, classification, and retrieval systems.
• Experience with litigation support.

Benefits

• Free parking
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• Life insurance