Legal Executive Assistant - Patent Litigation

About the position

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together. Supporting multiple lawyers, the Legal Executive Assistant (LEA) proactively filters and attends to the day-to-day functions of a partner's practice so that they can focus on building and maintaining their practice. This role serves as a consultant for the partner, connecting departments, projects, and critical business information to the partner, ensuring meetings and materials are efficient and effective, and serving as a trusted partner to help deliver against the priorities of the practice and clients.

Responsibilities

• Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.
• Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members.
• Maintains responsibility for and tracks all activities/tasks/projects to successful completion.
• Collaborates with peers to provide team support and coverage.
• Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.
• Exercises discretion and professional judgment with confidential and sensitive matters.
• Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
• Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities.
• Successfully completes critical aspects of deliverables with a proactive, hands-on approach.
• Handles extensive direct interaction with clients and outside business contacts.
• Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.
• Develops and maintains professional relationships and ensures teams work together efficiently and effectively.
• Coordinates department or practice group meetings.
• Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.
• Participates in practice group and client team meetings, as appropriate.
• Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
• Oversees billing matters and monitors client budgets for reporting purposes.

Requirements

• High School Diploma or GED required.
• Bachelor's Degree preferred.
• 5 years professional executive administrative experience supporting partners and/or executives.
• Advanced computer skills in Excel, Word and PowerPoint.
• Excellent communication and interpersonal skills.
• Solid organizational skills required to manage multiple high priority projects.
• Excellent time management skills necessary and the ability to work effectively in a fast-paced environment.
• Demonstrates strong work ethic and a flexible, dependable and positive attitude.
• Must maintain confidentiality and demonstrate good professional judgment.

Benefits

• Hybrid work schedule.
• Regular in-office presence with some flexibility to work from home upon approval.