Legal Executive Assistant

Full-time - Entry Level

Hybrid - San Francisco, CA

Professional, Scientific, and Technical Services

About the position

Supporting multiple lawyers, the Legal Executive Assistant (LEA) proactively filters and attends to the day-to-day functions of a partner's practice so that they can focus on building and maintaining their practice. This role serves as a consultant for the partner, connecting departments, projects, and critical business information to the partner, ensuring meetings and materials are efficient and effective, and serving as a trusted partner to help deliver against the priorities of the practice and clients. This position is located in our San Francisco office and offers a hybrid work schedule.

Responsibilities

• Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.
• Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members and firm resources.
• Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.
• Exercises discretion and professional judgment with confidential and sensitive matters.
• Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
• Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
• Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice.
• Handles extensive direct interaction with clients and outside business contacts.
• Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.
• Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
• Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.
• Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees.
• Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
• Oversees billing matters including prebilling tasks and liaising with billers and collections team.

Requirements

• Advanced computer skills in Excel, Word and PowerPoint.
• Excellent communication and interpersonal skills.
• Solid organizational skills to manage multiple high priority projects.
• Excellent time management skills necessary to work effectively in a fast-paced environment.
• Strong work ethic and a flexible, dependable and positive attitude.
• Must maintain confidentiality and demonstrate good professional judgment.

Nice-to-haves

• 4 Year / Bachelor's Degree

Benefits

• Medical/dental/vision insurance
• 401(k)