Minnehaha County - Sioux Falls, SD
posted 4 months ago
The Minnehaha County Public Defender's Office is seeking a dedicated and skilled Legal Office Assistant to join our team. This full-time position is essential in providing support to our legal staff and ensuring the smooth operation of our office. The Legal Office Assistant will perform a variety of complex legal secretarial tasks, which include answering and directing phone calls, greeting clients, preparing legal documents, scheduling appointments for legal proceedings, and managing case information for client files. This role is vital in maintaining the efficiency of our office and providing excellent service to our clients. In this fast-paced environment, the Legal Office Assistant will be responsible for typing, preparing, and sending various legal documents such as letters, orders, affidavits, motions, summonses, and briefs. The assistant will also take and transcribe notes and dictation, file and route legal documents, maintain scheduling calendars, and arrange legal proceedings. Additional responsibilities include making copies, requesting reports and records, maintaining files, preparing and tracking employee leave, and assisting in filing pleadings to ensure procedural compliance for motions. The ideal candidate will possess a high school diploma or GED, along with two years of secretarial work experience or an equivalent combination of education and experience. A working knowledge of modern office practices, procedures, and legal terminology is essential. The ability to communicate effectively, both orally and in writing, and to establish and maintain effective working relationships with employees, other agencies, and the public is crucial for success in this role. The Legal Office Assistant will also need to exercise great tact, patience, and judgment when managing office clients and their family members, maintaining a professional appearance and demeanor at all times.