LEGAL PRACTICE ASSISTANT

Moore & Van Allen, Pllc - Charleston, SC

Full-time - Entry Level

Charleston, SC

251-500 employees

Professional, Scientific, and Technical Services

About the position

Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm with over 400 attorneys and professionals, is seeking an experienced Legal Practice Assistant to join its Charleston, SC office. This full-time position is integral to providing administrative support to attorneys on the Bankruptcy team. The role encompasses a variety of responsibilities that are crucial for the smooth operation of the legal practice, ensuring that attorneys can focus on their legal work while the assistant manages essential administrative tasks. The Legal Practice Assistant will be responsible for time entry and billing, which are vital for tracking the hours worked on client matters and ensuring accurate invoicing. Additionally, the assistant will prepare correspondence with clients, external counsel, courts, and court administration, which requires a high level of professionalism and attention to detail. Proofreading, formatting, and preparing multi-state and federal legal filings are also key responsibilities, as is filing legal documents, including e-filing, which is increasingly common in the legal field. Docket management is another critical task, ensuring that all deadlines are met and that the attorneys are aware of upcoming court dates and other important events. Moreover, the assistant will be tasked with making travel arrangements and assisting with scheduling and calendar management, which are essential for maintaining the attorneys' schedules. The role also involves assisting with discovery, including document production, which is a significant part of the litigation process. The successful candidate will be an enthusiastic self-starter with excellent skills in MS Office, typing, proofreading, and organizational abilities, capable of prioritizing work effectively. The ability to handle deadlines and maintain a high level of confidentiality is paramount, as is having a professional demeanor to work well with all levels of staff attorneys and clients. The position may require working under pressure and occasionally exceeding the standard work schedule to fulfill the responsibilities effectively.

Responsibilities

• Time entry and billing for client matters.
• Preparing correspondence with clients, external counsel, courts, and court administration.
• Proofreading, formatting, and preparing multi-state and federal legal filings.
• Filing legal documents, including e-filing.
• Docket management to track deadlines and court dates.
• Making travel arrangements for attorneys.
• Assisting with scheduling and calendar management.
• Assisting with discovery, including document production.

Requirements

• High school diploma or equivalent required; 4-year degree preferred.
• 1-2 years of legal experience required.
• Experience in litigation and/or bankruptcy practice areas is a plus.
• Excellent MS Office skills, including typing and proofreading.
• Strong organizational skills and ability to prioritize work.
• Ability to handle deadlines and maintain confidentiality.
• Professional demeanor to interact with staff attorneys and clients.
• Ability to work well under pressure and occasionally beyond standard hours.

Nice-to-haves

• Experience in bankruptcy law is preferred.
• Familiarity with e-filing systems and legal document management.