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Legal Secretary/Receptionist
Law Offices of Peter Chen - Monterey Park, CA
posted 2 months ago
About the position
We are seeking a dedicated and detail-oriented Legal Secretary / Receptionist to join our small law practice on a part-time basis. This role is essential in supporting attorneys by managing administrative tasks, conducting proof of services, billing, and ensuring the smooth operation of our office. The ideal candidate will possess strong organizational skills and good communication abilities, and will be able to self-manage time with minimal instructions while demonstrating professionalism in all interactions.
Responsibilities
- Review and organize legal documents, ensuring accuracy and compliance with relevant laws.
- Manage case files using document management systems, maintaining confidentiality and integrity of sensitive information.
- Draft correspondence, pleadings, and other legal documents as required.
- Schedule appointments, court dates, and meetings for attorneys while managing their calendars effectively.
- Assist attorneys with document preparation, service, filings, and related legal matters.
- Communicate with prospective clients, clients, witnesses, and other parties involved in cases, demonstrating excellent phone and in-person etiquette.
- Assist in the preparation of trial materials for litigating cases.
- Maintain an organized filing system for both physical and electronic documents.
Requirements
- Previous experience in legal field or office is welcomed but not required.
- Familiarity with legal terminology is a plus.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Proficient in document management systems and Microsoft Office Suite.
- Excellent written and verbal communication skills.
- Ability to work independently as well as part of a team.
- Attention to detail is crucial for document review and management tasks.
Nice-to-haves
- Bi-lingual in Mandarin/Taiwanese and/or Spanish is a plus but not required.
Benefits
- 401(k)
- 401(k) matching
