Legal Secretary

$74,880 - $93,600/Yr

Kimball, Tirey & St. John - Irvine, CA

Full-time

Irvine, CA

Professional, Scientific, and Technical Services

About the position

We are an established real estate law firm with offices across California. Our San Diego office is looking for a Legal Secretary to join our fast-paced team. If chosen as the successful candidate, you will be responsible for providing administrative and legal support for the Business and Real Estate practice group, with efficient and timely production of all requested work product to ensure that clients are provided the highest level of service. With over 45 years in the California legal industry and six offices statewide, our firm was founded on a commitment to customer service that has flourished within our culture of inclusion and diversity. We believe in working hard for our clients each day and in taking care of our employees so they are empowered to do their very best work. It is our mission to provide the highest quality, cost-effective legal services to our clients.

Responsibilities

• Handle all aspects of unlawful detainer cases from inception to resolution
• Preparation of notices; summons and complaints and other required Court forms
• Manage electronic and physical court filings, ensuring compliance with court procedures and deadlines
• Communicate with clients, courts, opposing parties, vendors, and sheriffs' departments
• Manage the high-volume unlawful detainer process from start to finish
• Manage files of additional landlord tenant matters
• Perform case intake, including reviewing leases and other forms, data entering new case information, and corresponding with clients for additional information
• Sort and scan mail
• Case management including extensive contact with clients, courts, and process servers
• Calendaring and confirming appointments
• Prepare and send case status updates to clients
• Prepare and finalize pre-bills
• Perform administrative tasks such as scanning, copying, calendaring, and closing files
• Additional high-volume administrative support as needed by attorneys and/or the department

Requirements

• 5+ years knowledge in unlawful detainer and/or landlord tenant law
• Knowledge of local rules and deadlines
• E-filing experience with local and State courts
• Knowledge of Microsoft Office, including Word, Outlook and Excel
• Experience with case or practice management system (ProLaw or other similar system)
• Strong research and writing skills
• Strong written and verbal communication skills
• Superior organizational skills and attention to detail
• Excellent interpersonal skills
• Ability to work with inflexible deadlines and high-volume workload
• Ability to provide excellent customer service externally and internally
• Minimum typing speed of 60 wpm

Nice-to-haves

• General litigation experience
• ABA-approved paralegal certificate
• ProLaw experience
• Knowledge of California and Federal Rules of Court
• Experience with a legal document management system

Benefits

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Vision insurance