Legal Secretary

$32,500 - $52,500/Yr

Atticus Family Law S C - Stillwater, MN

Full-time - Entry Level

Stillwater, MN

1-10 employees

About the position

The mission of Atticus Family Law is to create and sustain a law firm that addresses the financial, social, and professional needs of its staff and owner by delivering expert legal services that meet clients' short- and long-term needs. This mission supports each employee's essential needs for meaningful employment, a healthy work environment, and the ethical practice of family law. Our core values include: Welcoming the Service of Others, where we approach our work with genuine concern for others, listening, empathizing, fostering hope, and assisting clients in achieving their goals. We emphasize Elementary Excellencies, committing to performing the fundamentals of our work excellently, recognizing our responsibility to uphold these standards without excuses. Honor is crucial in our profession; we strive to maintain trustworthiness, knowing that honor is something we earn and protect. Our goal is Mastery & Determination, aiming to exceed expectations through our standards and systems, demonstrating not just experience but true mastery. We embody the Ninja Law Office philosophy, being inquisitive, analytical, insightful, and practical, anticipating needs with quickness, resourcefulness, agility, and creativity, seeking a shrewd understanding of facts, people, and the law to be both smart and wise.

Responsibilities

• Help with creating a variety of litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when necessary.
• Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly.
• Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events.
• Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines.
• Ensure client billing is processed properly using daily time records with assistance from the accounting department.
• Sort and organize digital documents.
• Enter data into spreadsheets, documents, and forms.
• Schedule calls, meetings, and mediation sessions.
• Retrieve documents from clients and other law firms.
• Assist with the creation of various legal documents, and proofread documents as needed.
• Undertake other duties as needed to ensure the firm operates efficiently.

Requirements

• 1-2 years of prior experience in a law firm environment as a secretary or administrative assistant.
• Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times.
• Some college is preferred; high school diploma or equivalent is required.
• Organizational skills and communication skills are necessary for this position.
• Ability to comfortably use all Microsoft Office products.