Litigation Secretary - OC

$85,000 - $100,000/Yr

Jeffer Mangels Butler & Mitchell Llp - Irvine, CA

Full-time - Mid Level

Irvine, CA

Professional, Scientific, and Technical Services

About the position

Jeffer Mangels Butler & Mitchell LLP (JMBM) is seeking a Litigation Secretary with a minimum of 5 years' civil litigation experience to join their Irvine office. The role focuses on providing comprehensive support to attorneys in a fast-paced litigation environment, emphasizing client satisfaction and professional excellence. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work both independently and collaboratively within a dynamic team.

Responsibilities

• Prepare correspondence and legal documents
• Electronically file and serve court documents
• Manage attorney calendars
• Handle attorney time entry
• Schedule and organize meetings, travel, and seminars
• Maintain electronic filing system and retrieve information and documents as needed
• Handle high volume of email and phone calls
• Draft written responses or reply by phone or email to requests for information
• Type and proofread general correspondence; create charts, tables, graphs, and business plans as needed
• Process vendor payments and attorney expense reports
• Prioritize workflow with little or no supervision
• Attend meetings and follow up on action items
• Train other support personnel and perform miscellaneous tasks as needed

Requirements

• Minimum 5 years' litigation experience in California state and federal court
• High School Diploma or equivalent; Associate Degree preferred
• Paralegal certificate from ABA approved program a plus
• Proficiency with electronic filing systems used by CA and federal courts
• Advanced computer skills, including knowledge of Word, Excel, and PowerPoint
• Excellent written and verbal communication skills
• Ability to analyze problems and take initiative to solve them
• Knowledge of CCP and FRCP

Nice-to-haves

• Knowledge of USPTO PTAB E2E online filing and docketing system

Benefits

• Salary range of $85,000 - $100,000
• Performance-related bonuses
• Insurance coverage