Litigation Secretary

$80,000 - $90,000/Yr

Jeffer Mangels Butler & Mitchell Llp - Irvine, CA

Full-time - Mid Level

Remote - Irvine, CA

Professional, Scientific, and Technical Services

About the position

Jeffer Mangels Butler & Mitchell LLP is seeking a Litigation Secretary for their Irvine office. The role requires a minimum of 3 to 5 years of civil litigation experience, with a focus on filing in state and federal courts. The successful candidate will be detail-oriented, organized, and possess strong computer skills, contributing to a dynamic litigation team.

Responsibilities

• Prepare correspondence and legal documents
• Electronically file and serve court documents
• Prepare and complete conflict checks, engagement letters, and client intake
• Manage attorney calendars
• Schedule and organize meetings, travel, and seminars
• Maintain firm electronic filing system and retrieve information and documents as needed
• Maintain organization of a high volume of email and phone calls
• Draft written responses or reply by phone or email to requests for information
• Process vendor payments and attorney expense reports
• Prioritize workflow with little or no supervision
• Attend meetings and follow up on action items
• Miscellaneous other tasks as needed

Requirements

• Minimum of 3 to 5 years of civil litigation experience
• Experience filing in state and federal court
• Excellent organizational and computer skills
• High degree of professionalism
• Ability to work independently and as part of a team
• Proficiency with electronic filing systems used by CA and federal courts
• Advanced computer skills, including knowledge of Word, Excel, and PowerPoint
• Excellent written and verbal communication skills
• Knowledge of CCP and FRCP

Nice-to-haves

• Knowledge of USPTO PTAB E2E online filing and docketing system
• Paralegal certificate from ABA approved program

Benefits

• Free parking
• Profit sharing
• Wellness program
• Health savings account
• AD&D insurance
• Flexible spending account
• Employee assistance program
• Referral program
• Paid sick time