Maintenance Billing Specialist

Full-time

Gallatin, TN

Air Transportation

About the position

The Maintenance Billing Specialist will be responsible for the coordination, tracking, and preparation of work orders and invoices for the Aircraft Maintenance shop or Part 145 Repair Station, as well as supporting the overall administrative needs of the location leadership team. Successful candidates will be organized with a high attention to detail, and able to multi-task and thrive in a hectic environment with shifting priorities.

Responsibilities

• Complete research, data entry, and billing processes for various projects for aircraft maintenance, parts, and inspection teams.
• Review new work orders for accuracy, confirm job and customer data.
• Enter, update and correct maintenance information in Maintenance and Accounting systems for accurate tracking and billing.
• Work with Accounting teams to ensure all transactions are billed to the appropriate accounts and support Accounts Receivable processes as needed.
• Review, adjust and correct work orders as directed for processing.
• Review and audit Technician time and job data to reconcile payroll and job cost reporting.
• Review and approve Technician time cards for payroll.
• Verify shop supplies billed to work order and customer billing accuracy.
• Work with Director of Maintenance to coordinate and prepare for scheduled projects.
• Review and update Avionics Technical Publications.
• Monitor Accounts Receivables and contact customers as needed for payment of completed work.
• Assist in accounting reconciliation of open vendor invoices, requesting credit memos as needed and applying credits and payments appropriately.
• Provide support to other departments and Team Members when requested.
• Filing of warranty claims for approved manufacturer warranty work.
• Monitor, and update as needed, stored rates for various affiliate and internal customers.
• Month end closing and finalization of work orders and shop accounts.
• Take on additional projects and tasks as needed to support business growth and change.
• Other duties as assigned.

Requirements

• Associates degree in aviation, business, or related field.
• Or qualified relevant experience in lieu of a degree.
• High proficiency in Microsoft Excel and Outlook.
• Prior experience with Corridor Maintenance Software a strong plus.
• Effective at organizing, planning, and prioritizing work.
• Strong written and verbal communication skills.
• Strong computer literacy and quantitative skills.

Nice-to-haves

• Prior experience in Aviation maintenance billing a plus, but not required.
• Tenacious self-starter with a mature outlook.
• Proven ability to operate independently and achieve results.

Benefits

• Generous benefit package.
• Competitive wages.
• Paid vacation and holidays.
• Excellent training programs.
• Discounted flight training.