Manager, Advancement and Executive Assistant to the CAO

$80,000 - $85,000/Yr

Whitney Museum Of American Art - New York, NY

Full-time - Mid Level

New York, NY

Museums, Historical Sites, and Similar Institutions

About the position

The Manager, Advancement and Executive Assistant to the Chief Advancement Officer (CAO) at the Whitney Museum of American Art plays a crucial role in supporting the CAO and the Advancement Team. This position involves managing administrative tasks, handling confidential correspondence, and coordinating various initiatives related to fundraising and donor engagement. The role requires strong organizational and communication skills to effectively liaise with museum departments, donors, and trustees, ensuring smooth operations within the Advancement department.

Responsibilities

• Provide administrative support to the CAO and Advancement Team.
• Manage a complex calendar, travel arrangements, and workflow for the CAO.
• Draft and review correspondence for the CAO's signature.
• Process invoices, expense reports, and reimbursements.
• Assist with department budgeting and donor billing.
• Liaise with the Director's office and interact with donors and the Board of Trustees.
• Manage ad hoc projects and initiatives as needed.

Requirements

• Bachelor's Degree
• 5+ years of administrative experience in an office setting
• Strong writing and communication skills
• Experience in executive administrative support
• Advanced computer skills, including MS Office and Outlook
• Experience with Raiser's Edge fundraising software (preferred)
• Strong organizational skills and ability to prioritize tasks
• Ability to engage effectively with high-level donors and trustees
• Demonstrated interest in art and cultural institutions (desirable)

Nice-to-haves

• Fundraising background
• Experience in a cultural institution
• Leadership experience

Benefits

• Commuter assistance
• Health insurance
• Dental insurance
• Paid time off
• Employee assistance program
• Vision insurance
• Pet insurance