Marketing Events Manager

About the position

A leading enterprise software solutions company is seeking a Marketing Events Manager. The successful candidate will lead the planning and execution of our ancillary events, and work closely with cross-functional teams, external event agencies, and key stakeholders to create seamless and impactful experiences. The ideal candidate has exceptional project management skills, an eye for detail, and a positive, can-do attitude to ensure the success of these critical events. The company offers a great work environment.

Responsibilities

• Lead the end-to-end planning and execution of our Tier 1 Ancillary Events, ensuring all aspects of the event run smoothly, on time, and within budget.
• Manage the coordination of event logistics, including vendor management, signage, F&B, and technology needs.
• Oversee event agencies and suppliers to ensure high-quality service delivery and timely execution.
• Coordinate with internal teams (field marketing, sales, alliances, etc.) to align event objectives with broader business goals.
• Act as the primary point of contact for all internal and external stakeholders involved in event planning.
• Build strong relationships with senior leaders and cross-functional teams to ensure alignment and support for event goals.
• Regularly update stakeholders on event progress, risks, and timelines, and proactively manage expectations.
• Develop detailed event timelines, manage key milestones, and track progress across multiple workstreams.
• Ensure all event-related tasks are completed on time, with clear accountability across all teams.
• Troubleshoot and resolve challenges, ensuring all event components are executed seamlessly.
• Lead the on-site execution, ensuring all logistics are in place for a smooth event experience.
• Oversee event setup, registration, content delivery, and guest experiences, ensuring a high level of engagement and satisfaction.
• Conduct post-event debriefs and share detailed reports on event outcomes, including attendance, engagement, and survey feedback.
• Analyze data and feedback to identify areas for improvement in future events.

Requirements

• 7+ years of experience in event planning, with a focus on large-scale corporate or industry events.
• Proven experience managing flagship events, such as conferences, trade shows, or large gatherings (15,000+ attendees).
• Experience working with event agencies and managing vendor relationships.
• Ability to manage and prioritize multiple projects in a fast-paced, ever-changing environment.
• Exceptional project management skills with a strong attention to detail.
• Excellent communication and interpersonal skills, with the ability to manage stakeholders at all levels.
• Strong problem-solving skills and a proactive, solution-oriented mindset.
• Ability to remain calm and focused under pressure, with a 'can-do' attitude.
• A deep understanding of event logistics, production, and technology requirements.

Benefits

• Hourly pay: $50/hr
• Worksite: Leading enterprise software solutions company (Pleasanton, CA 94588 - Onsite)
• W2 Employment
• Group Medical, Dental, Vision, Life
• Retirement Savings Program
• PSL
• 40 hours/week
• 6 Month Assignment