Medical Secretary II - Surgery

$37,170 - $56,285/Yr

Washington University in St. Louis - St. Louis, MO

Full-time - Entry Level

St. Louis, MO

Educational Services

About the position

The Medical Secretary II position at Washington University in St. Louis is a full-time role that involves performing a variety of secretarial duties essential to the efficient operation of the surgery department. The primary responsibilities include typing medical dictation, preparing reports and spreadsheets, maintaining medical records, and managing the daily appointment schedule for patients and visitors. The role requires proficiency in PC-based software for scheduling, spreadsheet analysis, and budget/finance reporting, as well as the ability to transcribe medical documents accurately. The Medical Secretary will also be responsible for answering phone calls, taking messages, and ensuring that communications are routed to the appropriate personnel. Additionally, the position involves maintaining a file system, coordinating various programs such as residency and student clerkship services, and assisting administrative and physician staff during peak times or absences. The ideal candidate will possess strong communication skills, both verbal and written, and demonstrate effective decision-making abilities. A working knowledge of medical terminology and general office equipment is essential. The position requires a high school diploma or equivalent, along with at least two years of experience in a healthcare or medical-related office setting. The salary for this position ranges from $17.87 to $27.06 per hour, depending on qualifications and experience. Washington University offers a comprehensive benefits package, including health insurance, caregiver leave, and commuter assistance, among others. The university is committed to fostering a diverse and inclusive environment and encourages applications from individuals of all backgrounds.

Responsibilities

• Types reports, agendas, and other documents using PC-based software.
• Transcribes medical documents, including letters, correspondence, and medical record notes.
• Maintains medical records and notes.
• Answers telephone calls, takes messages, and forwards them to appropriate persons.
• Maintains the daily appointment schedule for visitors and patient office visits.
• Maintains file system, including retrieval, copying, and disposal of files.
• Maintains memberships, societies, licensures, and curriculum vitae.
• Coordinates programs such as residency and student clerkship work-study services.
• Assists administrative and physician staff during peak times, vacations, or illnesses.
• Greets visitors and routes incoming mail.

Requirements

• High school diploma or equivalent high school certification.
• Two years of experience in a healthcare/medical-related office setting.
• Proficiency in Microsoft Office and typing skills.
• Knowledge of medical terminology.
• Effective verbal, written, and interpersonal communication skills.

Nice-to-haves

• Ability to set up spreadsheet/report formats.
• Proven decision-making skills and ability to work independently.
• Working knowledge of general office equipment and computers.

Benefits

• Commuter assistance
• Caregiver leave
• Health insurance
• Employee assistance program
• 403(b) Retirement Savings Plan
• Up to 22 days of vacation
• 10 recognized holidays
• Sick time
• Wellness challenges and annual health screenings
• Tuition coverage for employees and their families