Medical Secretary II - Surgery

$37,170 - $56,285/Yr

University of Washington - Medical Lake, WA

Full-time - Entry Level

Medical Lake, WA

Educational Services

About the position

The Medical Secretary II position at the University of Washington involves performing a variety of secretarial duties essential for the smooth operation of the surgery department. This role requires proficiency in typing medical dictation, preparing various reports and spreadsheets, and maintaining organized filing systems. The Medical Secretary will be responsible for transcribing medical documents, including letters, correspondence, and medical record notes, ensuring that all records are accurate and up-to-date. Additionally, the position entails managing the daily appointment schedule for both visitors and patient office visits, which is crucial for maintaining the flow of operations within the clinic. In this role, the Medical Secretary will also be tasked with answering telephone calls, taking messages, and forwarding them to the appropriate personnel. The maintenance of medical records and notes is a critical responsibility, as is the coordination of various programs such as residency and student clerkship work-study services. The Medical Secretary will assist administrative and physician staff during peak times, vacations, or illnesses, demonstrating flexibility and teamwork. Greeting visitors and routing incoming mail are also part of the daily responsibilities, contributing to a welcoming environment for patients and staff alike. The ideal candidate will possess strong organizational skills, effective communication abilities, and a working knowledge of medical terminology. This position is vital in supporting the healthcare team and ensuring that administrative tasks are handled efficiently, allowing medical professionals to focus on patient care.

Responsibilities

• Types reports, agendas, and other documents using PC-based software for scheduling, spreadsheet analysis, budget/finance reports, and clinic statistical data.
• Transcribes medical documents, such as letters, correspondence, medical record notes, nurse's notes, and manuscripts.
• Maintains medical records and notes.
• Answers telephone, takes messages, and forwards them to appropriate persons.
• Maintains the daily appointment schedule for visitors and patient office visits.
• Maintains file system, including retrieval, copy, and disposal of files.
• Maintains memberships, societies, licensures, and curriculum vitae.
• Coordinates programs, such as residency, student clerkship work-study services, and interoffice clerical functions.
• Assists administrative/physician staff during peak times, vacations, and illnesses.
• Greets visitors and routes incoming mail.

Requirements

• High school diploma or equivalent high school certification.
• Two years of experience in a healthcare/medical-related office setting.

Nice-to-haves

• Ability to type and use various software packages, set up spreadsheet/report formats, and working knowledge of medical terminology.
• Effective verbal, written, and interpersonal communication skills.
• Proven decision-making skills and ability to work independently.
• Working knowledge of general office equipment and computers (specifically Microsoft Office).

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Forgivable home loan of up to $12,500 for closing costs and down payment for homes in eligible neighborhoods.
• Defined contribution (403(b)) Retirement Savings Plan with university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs, and courses.
• 4 weeks of caregiver leave to bond with a new child.
• Tuition coverage for employees and their families, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years.