Medical Secretary - Westchester county - FlexStaff (Temp)

$41,600 - $41,600/Yr

Flexstaff - Sleepy Hollow, NY

Full-time - Entry Level

Remote - Sleepy Hollow, NY

Administrative and Support Services

About the position

The Medical Secretary position at FlexStaff involves performing a variety of secretarial duties that support management and/or a physician in a healthcare setting. The role is designed for individuals who thrive in a fast-paced environment and are capable of ensuring timely and accurate appointment coordination. The Medical Secretary will be responsible for scheduling face-to-face appointments for patients prior to their discharge, which requires effective communication with patients, their family members, clinical staff, and leadership to facilitate seamless coordination. In addition to appointment scheduling, the Medical Secretary will utilize multiple applications to streamline and enhance the scheduling process. The position also includes diversified secretarial duties such as typing various forms of correspondence, scheduling meetings, transmitting documents via computer, mail, or fax, maintaining files and filing systems, and taking meeting minutes. Receptionist duties and maintaining office inventory by ordering supplies are also part of the responsibilities. The role requires strong analytical thinking to assess complex situations and make informed decisions, contributing to a collaborative and patient-centric environment. Training for this position includes general training in Melville for 2-3 weeks on a hybrid schedule, followed by 1-2 weeks of training with a site manager on a fully remote schedule. After training, the assignment will continue on-site in New Hyde Park, ensuring that the Medical Secretary is well-prepared to handle the responsibilities of the role effectively.

Responsibilities

• Schedule face-to-face appointments for patients prior to discharge.
• Thrive in a fast-paced environment, ensuring timely and accurate appointment coordination.
• Utilize multiple applications to streamline and enhance the scheduling process.
• Communicate effectively with patients, family members of patients, clinical staff, and leadership to facilitate seamless coordination.
• Perform diversified secretarial duties including typing various forms of correspondence, scheduling appointments, and meetings.
• Transmit various documents using computer, mail, and/or fax.
• Maintain files and filing systems, and take meeting minutes.
• Perform receptionist duties and maintain office inventory by ordering supplies.

Requirements

• High School Diploma or equivalent, required.
• Prior clerical experience, required.
• Ability to communicate effectively.
• Strong analytical thinking skills to assess complex situations.