Native American Secretary

About the position

The Secretary is responsible for providing clerical support to the building administrators to ensure the efficient operation of the school office. This position requires regular on-time and in-person attendance, and involves a variety of essential functions that support the daily operations of the school.

Responsibilities

• Assist the building administrator with implementing work rules and daily routines
• Act as a liaison between clerical and managerial staff
• Guide the work of other clerical staff to ensure work efficiency
• Plan and adjust the assignments of clerical staff to cover unexpected absences and work assignments
• Respond to customer complaints
• Assist the building administrator with various tasks including message handling, written communications, answering voicemail, filing, payroll, scheduling appointments and reporting
• Maintain records and prepare reports
• Monitor and coordinate the site-based budget and accounting process, ordering, inventory and distribution of supplies, purchasing of materials, purchasing card ordering and reconciliation
• Assure proper collection and securing of funds collected in the school
• Maintain the building calendar, including building use requests and coordinate with appropriate personnel
• Ensure all office equipment is in working condition
• Maintain the computerized student information system and train others on computer applications for school use
• Assist with the coordination of recording all student daily attendance
• Assist the principal with implementing the student enrollment process
• Work with the nursing staff in the distribution of medication and health screening
• Perform regular secretarial duties for the building administration, including mail, communications, etc.
• Issue building keys
• Assist in the preparation for all audits
• Collect all monies owed to the school
• Assist the principals with TR student suspension
• Prepare for school opening and closing with the principal
• Prepare and coordinate the monthly school calendar and newsletter
• Assist with the completion of all necessary and required reporting
• Interact with co-workers, administration, students, parents and the community in positive, supportive and cooperative ways
• Maintain school budget at the discretion of the Principal
• Perform other duties as assigned

Requirements

• High School diploma or equivalent
• One year of successful previous secretarial experience
• Successful completion of secretarial testing in the areas of intermediate word, excel, basic math, grammar, and language arts
• Excellent communication skills (verbal, written and interpersonal)
• Demonstrated experience working with computers and working knowledge of Windows based programs (word processing & spreadsheets)
• Working knowledge of the district's e-mail, payroll and financial systems, student records, and substitute system
• Demonstrated excellent bookkeeping and financial records management skills
• Demonstrated effective office organizational and time management skills
• Demonstrated ability to work independently, adapt to changes in work priorities, procedures
• Demonstrated ability to communicate effectively both orally and in writing
• Demonstrated excellent attendance and punctuality
• Demonstrated ability to work in a diverse environment
• Demonstrated leadership in working with staff and students
• Demonstrated ability to participate as a member of the team
• Demonstrated ability to handle confidential matters
• Demonstrated ability to develop and promote good community relations among various community and school clientele

Nice-to-haves

• Working knowledge of the school system
• Familiarity with BOE policies and procedures