Office Administrator, IIP

Springfield, IL

Educational Services

About the position

This position serves as the primary resource for IIP staff, directing, coordinating and carrying out all administrative functions of the Illinois Innocence Project home office, located on the campus of the University of Illinois Springfield. The ability to work with staff based in two offices (Springfield and Chicago) and diverse stakeholders, including departments across the University, students and legal clients is central to the performance of duties.

Responsibilities

• Schedules, plans and coordinates internal and external organizational activities, and prison visits and legal calls with incarcerated individuals; maintains an organization-wide calendar of operating, administrative and legal commitments, and notifies appropriate staff of deadlines.
• Receives, analyzes and responds to incoming communication, including phone calls, emails and mail, that is highly technical and confidential in nature.
• Executes current and develops new administrative procedures, practices, programs and policies in accordance with University systems and requirements.
• Completes tasks within applicable University business applications (e.g., iBuy, Chrome River, Banner), and assists IIP staff in their use.
• Regularly engages with and maintains knowledge of all organizational program areas and mission-related activities.
• Performs other administrative and support functions as assigned.

Requirements

• High school diploma or equivalent.
• Four (4) years (48 months) of work experience comparable to the third level of this series, or two (2) years (24 months) of work experience comparable to the fourth level of this series.

Nice-to-haves

• Bachelor's degree.
• One (1) year of experience supporting the administrative tasks of a University unit or department, or not-for-profit organization.
• One (1) year of experience with UIS business administrative systems, such as iBuy, Chrome River, Banner, Adobe Sign.

Benefits

• Health, Dental, Vision, Life, Disability & AD&D insurance.
• Defined benefit pension plan.
• Paid leaves such as Vacation, Holiday and Sick.
• Tuition waivers for employees and dependents.