Office Administrator

About the position

The Office Administrator will be responsible for a variety of office tasks to keep our operations running smoothly and efficiently. This includes managing office communications, assisting with accounts payable, and ensuring that client billings are processed accurately and timely.

Responsibilities

• Answer phones, greet guests, keep the office organized and tidy, receive shipments.
• Receive mail and disseminate accordingly.
• Enter vendor invoices and verify against purchase orders and material tickets sent in by field.
• Reconcile all credit accounts monthly, including expense reports and fuel receipts.
• Inputs billing invoices into Viewpoint.
• Applies customer payments and researches and solves payment discrepancies.
• File all DOT and inspection paperwork from the field.
• Maintain vehicle inspection reminders and registrations.
• Maintain filling.
• Maintain office supplies and make orders.
• Maintain uniforms and make orders.
• Assist in coordination of beginning and end of season luncheons, and office Christmas party.
• Year-end file transitions and new file acquisitions.
• Assist in all directions of Project Manager and Director.

Requirements

• Minimum 5+ years of relevant experience in an office environment.
• Self-motivated and deadline-oriented.
• Demonstrates a strong sense of accountability.
• Excellent verbal and written communication abilities.
• Proficient in using MS Office applications.
• Detail oriented and ability to focus on work; accuracy and completeness driven.

Nice-to-haves

• Experience with Vista Viewpoint is preferred.

Benefits

• Paid time off- 120 hrs. (3 weeks) upon hire! 200 hrs. (5 weeks) after 5 years of service!
• 401(k)/ 401(k) matching – Eligible to start contributing after 90 days of employment. We match 100% up to the first 3% and 50% on the next 2% of employee contributions.
• We offer medical, dental, vision, vol life insurance, 1x annual salary company paid life insurance, short-term & long-term disability, critical illness, and accident coverage.