About the position
In Novonesis, we know that solutions rooted in biology can help solve humanity's biggest challenges. Since we began more than a century ago, this has been our guide. It's how we've gotten so far. And it's how we'll impact the future. Now, more than ever, the world needs change. And with biosolutions, the possibilities for transformation are endless. We're here to better our world with biology.
Responsibilities
- Project manage specific events, conferences and meetings.
- Book any travel requirements incl flights, taxis, accommodation, hire cars, airport parking using Egencia system when necessary.
- Manage company credit card for general office expenditure.
- Coordinate office provisions, stationary.
- Maintain weekly whereabouts records.
- Take minutes at significant meetings.
- Open and distribute morning post, frank outgoing post and arrange special mail.
- Oversee upkeep of franking machine, photocopies and printer cartridge.
- Oversee upkeep of visitors signing in book, tracking board and reception welcome screen.
- Arrange and coordinate internal sports and social events, christmas party, hampers, leaving do's flower deliveries virtual events.
- Archive confidentiality agreements and freezer loan agreements - hard and soft copy.
- Look after visitors, colleagues from Novonesis and customers.
- Coordinate with various service suppliers, plumbers, lift maintenance, electricians, cleaners, royal mail, security alarm, fire safety providers.
- Coordinate caterers to provide lunches for sales meetings, seminars and visiting guests.
Requirements
- Professional: Secretarial qualification, knowledge of outlook, email, word, excel etc.
- Personal: Good communicator, efficient, personable and friendly.
