Office Administrator

Full-time - Entry Level

Atlanta, GA

About the position

The Office Administrator position in the Galleria Area involves providing comprehensive administrative support to the President, HR, and other management members. The role encompasses a variety of tasks aimed at ensuring smooth daily operations within the office environment. The administrator will be responsible for managing supplies, handling mail distribution, and maintaining business licenses. Additionally, the position requires processing contractor qualifications, preparing FedEx packages, and addressing printer issues. The Office Administrator will also facilitate work-related events, prepare workspaces for new hires, and manage offboarding processes. Other responsibilities include organizing weekly job updates, maintaining the storage room, managing the conference room calendar, and overseeing company vehicle insurance. The role requires a proactive approach to address employee needs and additional requests as they arise.

Responsibilities

• Assist President, HR, and other members of management with day to day administrative needs
• Obtain mail and distribute to appropriate departments
• Keep track of all supplies needed and purchase accordingly; purchases reviewed with management monthly
• Keep track of all business license renewals
• Process contractor qualification statements and assemble qualification packets
• Prepare and send FedEx packages as needed by management or employees
• Address any issues with printers and schedule maintenance as needed
• Refill postage meter with funds and ink as needed
• Schedule and facilitate any work related events (luncheons, business meetings, etc)
• Prepare workspace for all new hires; ensure equipment is fully prepared and logged in
• Complete offboarding checklist for employee exits; equipment return
• Organize and schedule weekly job updates; take meeting minutes
• Keep storage room organized and stocked
• Address any additional requests or needs from employees
• Manage conference room calendar
• Manage company vehicle insurance and add/remove drivers as needed
• Enter work order or advise property management of any issues or vehicles being left overnight
• Schedule any necessary training for employees
• Register company for any conferences as needed
• Collect information, proof, and publish company newsletter monthly
• Greet people as they arrive at the front desk
• Perform other duties as assigned

Requirements

• 2-5 years of related experience is required for this position
• Efficient in the Microsoft Office suite
• Detail oriented and well-organized

Benefits

• Base salary 70k-75k
• Benefits offered