Office Administrator

About the position

This position is responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations.

Responsibilities

• Assist and perform day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes.
• Perform various daily, weekly and monthly administrative functions and process payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control.
• Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues.
• Assist field operations with informational inquiries.
• Review and recommend changes to all contract and subcontract documents.
• Perform large job set ups, contract billings and A/R collections.
• Assist with internal audits and self-audits of all business functions.
• Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials.
• Provide purchasing/shipping/receiving support for field operations.
• Provide business development support for communicating with customers.

Requirements

• High School diploma or equivalent required.
• 1-3 years administrative/office experience.
• 1 year accounting experience preferred.
• Ability to understand company operations, organizational procedures, and personnel.
• Proficient on spreadsheet and word processing applications, i.e. Word and Excel.
• Demonstrate ethical and professional business practices.
• Effective verbal and written communications skills.
• Ability to work independently and under pressure.
• Ability to problem-solve and handle multiple tasks.
• Detail-oriented and excellent organizational skills.
• Experience with JD Edwards World/One World and 10 key by touch preferred.

Benefits

• Paid holidays
• Sick leave
• Medical, dental, vision insurance
• Life insurance
• Disability insurance
• Flexible spending plans
• Programs for musculoskeletal health and mental wellness
• 100% of the premium paid by Granite for eligible employees and dependents for PPO medical plans
• Health Savings Account (HSA) or Flexible Spending Account (FSA)
• 100% match on the first 6% of eligible compensation in 401(k) plans