Office Administrator

Full-time - Entry Level

Chickasha, OK

Transportation Equipment Manufacturing

About the position

Dexter is the premier manufacturer and supplier of axles, suspension, brakes, doors, venting products, trailer parts, accessories, and towing components serving the commercial trailer, RV, heavy-duty, marine, agriculture, and manufactured housing markets. We have an opportunity for an Office Administrator at our manufacturing facility located in Chickasha, OK. Headquartered in Elkhart, Indiana, Dexter has manufacturing and distribution locations throughout the U.S. and Canada. Employing state-of-the-art robotics, precision welding equipment, and automated machining processes, Dexter has achieved many years of success through a commitment to the principles of superior quality, continuous improvement, and unparalleled customer service. The Office Administrator will assist the Branch Manager with daily operations, including managing pick ticket printing, answering incoming calls, conducting pick ticket audits, coordinating communication between branch staff, sorting and distributing mail, compiling and filing branch paperwork, and maintaining customer files. The role requires proficiency in Microsoft Office applications and the ability to maximize office productivity.

Responsibilities

• Manage pick ticket printing and dispatch documents to the warehouse.
• Answer incoming calls, dispatch calls appropriately, or enter orders when able.
• Conduct the pick ticket audit to verify quantity and process invoices.
• Coordinate communication between branch staff to inform of any errors, add-ons, or changes to existing orders.
• Sort and distribute incoming mail/faxes and prepare outgoing mail/faxes.
• Print and distribute invoices for truck runs, common carriers, UPS, and other delivery companies.
• Compile, sort, and file all branch paperwork.
• Key and complete credit memos, correction orders, and return merchandise orders as approved by management.
• Make bank deposits and post office trips as directed by the Branch Manager.
• Prepare driver miles and drops information weekly.
• Maintain customer files.
• Maximize office productivity through proficient use of appropriate software applications.
• Order non-inventory supplies using established work practices.
• Other duties as assigned.

Requirements

• High School Diploma or GED
• At least 2 years of related experience or an equivalent combination of education and related experience.
• Proficient in Microsoft Office word processing software and Excel spreadsheet software.
• Organized and detail-oriented.
• Courteous, professional, and responsive to customer and sales staff.
• Ability to work with minimal supervision.

Benefits

• Competitive wage
• Full benefits package including Health, Dental, Vision, Life, STD, LTD, FSA, HSA
• 3% profit sharing in our Safe Harbor program
• 401(k) Plan with company contributions
• Opportunities for internal career development and growth