Office Assistant

About the position

The Office Administrator is a hybrid role that provides support to the project management office in Indian Head, MD. Key responsibilities include managing accounts receivable and payable, preparing and tracking office forms, purchasing supplies, and serving as the main point of contact for security clearances and visitor inquiries. The ideal candidate will have 3 years of relevant experience, strong organizational skills, and the ability to maintain confidentiality. Must be able to pass a customer background check for access to facilities, equipment and property. As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

Responsibilities

• Assists with accounts receivable and payable duties such as billing, collections, disbursements, expenses, and account reconciliations.
• Prepares, manages, and disburses office forms.
• Purchases and tracks office and job site supplies.
• Works with subcontractors and vendors to identify and resolve administrative, AR/AP and certification issues.
• Serves as main point of contact for base passes, security clearances, and related questions for visitors, subcontractors and vendors as required by customers procedure.
• Helps in the application and implementation of administrative policies and procedures.
• Establishes and maintains control of correspondence, data, and reports.
• Responds to inquiries and information requests in an efficient and timely manner, as well as routes requests to appropriate Points of Contact (POC's).
• Answers telephone calls and transfers callers to appropriate party.
• Operates office machines including, but not limited to copiers/printers.
• Assists in the ordering and stocking of office supplies.
• Composes and distributes general office memos and correspondence.
• Sorts and distributes incoming and outgoing mail and packages.
• Assists with filing and other administrative office duties.
• Prepares a variety of documents such as emails, memos, forms, letters, reports, and spreadsheets, as well as ensures those documents conform to instructions and then reviews those documents for accuracy prior to distribution.
• Maintains accurate electronic and hardcopy file system and performs a variety of related tasks such as classifying, indexing, filing, storing, and retrieving of information.
• Performs office automation activities such as data entry, database creation and maintenance.
• Helps to ensure the efficient flow of work and uses the utmost discretion when handling confidential information.
• Applies and helps to implement policies / procedures related to assigned tasks.

Requirements

• Must have office administrator experience.
• Must be able to pass a customer background check for access to facilities, equipment and property.
• High school diploma or general education degree (GED) and a minimum of three (3) years of relevant experience and/or training, or equivalent combination of education/experience.

Benefits

• Medical
• Dental
• Vision
• 401(k)
• STD/LTD/AD&D
• Employee Assistance Program (EAP)
• Paid Time Off (PTO)
• Training and Development Opportunities