Office Administrator

About the position

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA. At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.

Responsibilities

• Answer and direct incoming phone calls
• Manage office space and office supplies
• Communicate with vendors, customers, tenants, and walk-ins
• Assist with Fleet Management
• Assist with Contract Management
• Assist in A/R and A/P tasks
• General office support including copying, faxing, filing, and scanning
• Other duties and projects, as assigned
• Scanning monthly requisitions for Accounts Receivable Specialist

Requirements

• Friendly and welcoming demeanor
• Previous office management experience
• Detail-oriented
• Excellent time management skills
• Excellent multi-tasking skills
• Excellent written and verbal communication skills
• Experience with Microsoft Office
• Experience with QuickBooks
• Ability to maintain confidential information

Benefits

• Competitive compensation
• Pay is on a weekly cycle, every Friday
• Career Advancement Opportunities
• Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
• Company paid short and long-term disability
• Immediately vested in our 401(k) company match
• Exceptional guidance and support from our managers
• Collaborative culture & environment
• Robust training opportunities with company reimbursement upon achieving required licensing
• Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
• Opportunity to work alongside some of the best talent in the fire protection industry