Office Administrator

About the position

Boeing Commercial Airplanes (BCA) Customer Support is seeking an Office Administrator to support Executive staff in delighting our customers to create a preference for Boeing. This position reports to a Customer Support Executive and supports multiple executives on the Customer Support Engineering Leadership Team. This role requires seamless coordination with the leaders supported as well as other Office Administrators and embodiment of the Customer Service mindset.

Responsibilities

• Coordinates and processes domestic and international business travel arrangements.
• Monitors designated business traveler's logistics.
• Generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement.
• Verifies payments to corporate credit cards.
• Collects and compiles data to provide visibility of status for traveler's review and/or signature.
• Creates, edits and maintains electronic and written communication.
• Tracks and maintains information relative to department and business operations.
• Verbally communicates a wide variety of information to multiple audiences.
• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
• Prioritizes and schedules management-level employee time and availability for efficient use of time.
• Tracks and maintains designated conference room schedules for availability and efficient use of resources.
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
• Orders and maintains office supplies.
• Plans and implements logistics for executive level internal and external events.
• Provides guidance for less experienced employees.
• Works under limited supervision.

Requirements

• 5 or more years of experience as an Office Administrator or related work.

Nice-to-haves

• Associates Degree or Higher.
• Experience working with senior leaders and stakeholders.
• High capability to coordinate seamlessly with leaders and stakeholders.

Benefits

• Competitive base pay and variable compensation opportunities.
• Health insurance.
• Flexible spending accounts.
• Health savings accounts.
• Retirement savings plans.
• Life and disability insurance programs.
• Programs that provide for both paid and unpaid time away from work.