Office Administrator

Why Work for KeHE? * Full-time * Pay Range: $20.00/Hr. - $24.00/Hr. * Shift Days: , Shift Time: * Benefits after 30 days * Health/Rx * Dental * Vision * Flexible and health spending accounts (FSA/HSA) * Supplemental life insurance * 401(k) * Paid time off * Paid sick time * Short term & long term disability coverage (STD/LTD) * Employee stock ownership (ESOP) * Holiday pay for company designated holidays Overview Good people, working with good people, for our common good. Sound good? KeHE - a natural, organic, specialty and fresh food distributor-is all about "good" and is growing, so there's never been a more exciting time to join our team. If you're enthusiastic about working in an environment with a people-first culture and an organization committed to good living, good food and good service, we'd love to talk to you! Primary Responsibilities The Office Administrator is a highly visible role that is responsible for managing the supportive services and environment at KeHE's corporate headquarters in Naperville, IL. The goal is to ensure we create a great experience, productive environment, and professional atmosphere for our employees and visitors. The ideal candidate will be a flexible problem solver, highly organized and detail oriented with professional communication and relationship building skills. The ability to multi-task and handle unique or unexpected tasks and situations are essential to the position. As with all positions at KeHE Distributors, we expect that all actions will be consistent with KeHE's Mission, Vision, and Values. This role is onsite Monday-Friday, 8:30-5. Essential Functions * Front Desk & Visitor Management: Serve as the first point of contact for visitors, providing a warm and professional welcome; respond to inquiries or route them to the appropriate person; manage visitor access, issue guest passes, and ensure all visitors are properly directed to their intended destinations. * Mail & Deliveries: Handle incoming and outgoing mail, packages, and deliveries, ensuring timely distribution; prepare shipments using multiple carriers as needed, including tracking and coordination. * Office & Facilities Management: Maintain the cleanliness and organization of shared office spaces, including conference rooms, kitchens, and coffee stations; monitor and replenish office and kitchen supplies daily to ensure employees have necessary resources; coordinate service and repairs for office equipment, including printers, copiers, and other essential tools. * Security & Safety Compliance: Serve as a backup liaison between the company and the property manager to ensure the office is safe, secure, and well-maintained; enforce office security policies, manage key card access, and oversee visitor log procedures. * Employee Engagement & Internal Communications: Maintain office bulletin boards and digital communication channels with company updates and event flyers; collaborate with internal teams to communicate announcements and ensure employees stay informed. * Assist in planning and executing employee events, office activities, and celebrations. * Vendor & Expense Management: Build and maintain relationships with vendors, ensuring timely and efficient procurement of office supplies and services; track and reconcile expenses related to office facilities and employee experience initiatives. * Administrative Support: Keep accurate records of desk and office space assignments, updating seating charts and layouts as needed; support HR and Facility Coordinators with administrative tasks, special projects, and office initiatives. * Other duties as assigned. SKILLS, KNOWLEDGE AND ABILITIES: * Excellent written and verbal communication skills and demonstrated ability to communicate ideas, instructions, and information in a clear, concise manner. * Computer experience required specifically with Zoom, Microsoft Teams, Outlook, PowerPoint, Word, and Excel. * Ability to handle confidential information. * Demonstrates a positive attitude and actively works for a positive environment. * Demonstrates a sense of urgency to achieve goals and requirements. * Attention to detail and ability to recognize opportunities and pursues them without being directed to do so. * Able to complete multiple tasks on a timely basis through effective prioritization. * Demonstrated problem identification, problem reporting, and problem-solving skills. Minimum Requirements, Qualifications, Additional Skills, Aptitude EDUCATION AND EXPERIENCE: * High School Diploma or GED required. * Bachelor's degree preferred. * 2 years of administrative experience preferred. PHYSICAL REQUIREMENTS: * Must be able to carry, lift and/or move up to 75 pounds. Requisition ID 2025-25950 Equal Employer Opportunity Statement KeHE Distributors provides equal employment opportunities to all employees and applicants for employment and prohibits all forms of discrimination and harassment on the basis of race, color, religion or faith, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training as well as the administration of all Human Resources and Talent Acquisition processes.