Office Administrator

About the position

Goldbelt Frontier LLC is seeking a Office Administrator to support the Defense Health Agency (DHA) Business Operations and Executive Support Services (BOESS). This position contractor shall provide administrative support of the office space. This shall include, but will not be limited to; providing senior executive staff support management, facilitation and coordination of the organization's official correspondence management, supports task tracking, coordination of conference room reservations, and support for travel arrangements. Expected 5-year contract contingent upon award.

Responsibilities

• Provide executive administrative support for the leadership including, but not limited to, Division Chief, Chief Operating Officer (COO) and Chief, Business Operations.
• Maintain, track, and evaluate all DHA official taskers and correspondence using Government furnished tools.
• Provide office correspondence and documentation support.
• Ensure draft documents are coordinated among relevant staff members and prepare final documents to incorporate comments.
• Maintain appointment calendar for the Division Chief, Chief Operating Officer (COO) and Business Operations Chief.
• Maintain official files in accordance with DHA records management guidance.
• Assist in coordinating agenda of senior management team meetings, off-sites, staff meetings.
• Manage SDD conference room calendars, resolve conflicting reservation requests, post signs as needed, receive office visitors; execute office supply process, maintain inventory, procure, and stock new supplies.
• Assist with military and provide support for official travel; provide office correspondence support, publish phone rosters, pickup/deliver office mail, support SDD office automation, etc. Travel arrangements shall be secured within 3 days upon receipt of requirement.
• Support SDD All-Hands and other official events including space reservations, staff notifications, set-up, logistics support and breakdown.
• Draft, staff and edit various communications documents including internal and external memoranda. Ensure draft documents are coordinated among relevant staff members and prepare final documents to incorporate comments.
• Perform additional duties as needed.

Requirements

• Minimum 3-5 years' experience supporting executives in an Executive Assistant capacity.
• Must have the ability to obtain and maintain Public Trust clearance.
• Ability to communicate professionally with all levels of management.
• Strong customer service, organizational and interpersonal skills; problem solving and analytical abilities; and attention to detail.
• Proficiency in MS Office (Word, PowerPoint, Excel, Outlook), SharePoint.
• Proficiency with Defense Travel System and the Joint Travel Regulations.

Nice-to-haves

• Bachelor's degree in a related field.

Benefits

• Comprehensive benefits package including medical, dental, and vision insurance.
• 401(k) plan with company matching.
• Tax-deferred savings options.
• Supplementary benefits.
• Paid time off.
• Professional development opportunities.