Office Administrator

Part-time - Entry Level

San Jose, CA

Educational Services

About the position

The Russian School of Mathematics is looking to hire a part-time Office Administrator in our Evergreen (San Jose), CA location. The school operates from 3:30 pm to 8:30 pm on weekdays and 9:00 am to 6:00 pm on weekends. The hours for the positions are: Sat-Sun 8.30am - 5pm & Monday 3:00-9:00pm. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects.

Responsibilities

• Provide exceptional customer service via phone and in person to current and prospective clients.
• Create a welcoming environment for parents and students through adherence to customer service standards.
• Respond to client inquiries, provide information on the school operations.
• Schedule meetings, maintain records and update the database.
• Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc.
• Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office.
• Help with special projects as assigned and needed.

Requirements

• Highly organized and motivated, ability to multi-task and prioritize in dynamic, fast paced environment.
• Good written and verbal communication skills.
• Professional phone presentation and quick learning skills.
• Strong skills in MS Word and Excel.
• Minimum Associates degree or 1-2 years of office experience.