Office Administrator

Full-time - Entry Level

Georgetown, TX

Heavy and Civil Engineering Construction

About the position

The Office Administrator will be responsible for a variety of office tasks to keep our operations running smoothly and efficiently. This includes managing office communications, assisting with accounts payable, and ensuring that client billings are processed accurately and timely.

Responsibilities

• Answer phones, greet guests, keep the office organized and tidy, receive shipments.
• Receive mail and disseminate accordingly.
• Enter vendor invoices and verify against purchase orders and material tickets sent in by field.
• Reconcile all credit accounts monthly, including expense reports and fuel receipts.
• Inputs billing invoices into Viewpoint.
• Applies customer payments and researches and solves payment discrepancies.
• File all DOT and inspection paperwork from the field.
• Maintain vehicle inspection reminders and registrations.
• Maintain filling.
• Maintain office supplies and make orders.
• Maintain uniforms and make orders.
• Assist in coordination of beginning and end of season luncheons, and office Christmas party.
• Year-end file transitions and new file acquisitions.
• Assist in all directions of Project Manager and Director.

Requirements

• Proven experience as an office administrator, office assistant, or relevant role.
• Familiarity with office management procedures and basic accounting principles.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• Proficiency in MS Office (Word, Excel, Outlook) and office management software (e.g., Viewpoint).
• Attention to detail and problem-solving skills.

Nice-to-haves

• Experience in the construction or asphalt industry.
• Knowledge of DOT regulations and compliance.

Benefits

• Full-time employment with a competitive salary range of $22-$25.
• Monday to Friday schedule from 8am to 5pm.