Office & Executive Administrator

Full-time - Entry Level

Hybrid - Cambridge, MA

Professional, Scientific, and Technical Services

About the position

Cognito Therapeutics, Inc. is a venture-backed startup translating scientific findings from MIT into therapeutic approaches for Alzheimer's disease and other neurodegenerative conditions. The company has been awarded a Breakthrough designation by the FDA and is set to initiate a pivotal study for first-line treatment of Alzheimer's. The Executive & Office Administrator will play a crucial role in ensuring smooth operations for the executive team, requiring a proactive and organized individual who can manage multiple tasks and priorities in a dynamic environment.

Responsibilities

• Enthusiastically greeting all contacts: vendors and personnel consistently, offering a warm, hospitable demeanor.
• Performing a broad range of administrative support activities requiring efficiency, initiative, and judgment.
• Supporting all Executive Team in related administrative tasks, including maintaining and coordinating calendars, scheduling meetings, and arranging travel.
• Supporting HR in coordinating company outings, team meetings, and other community endeavors, including travel and event coordination.
• Acting as chief liaison by managing all incoming calls, email, and mail; providing information in response to requests.
• Maintaining the workspace for optimal working conditions, with a hybrid role of 3 days on-site per week.
• Supporting G&A Business Operations Manager in the development and maintenance of improvement processes.
• Managing company assets and supply inventory, including tracking and purchasing.
• Prioritizing conflicting needs and following through on projects to successful completion under deadline pressures.
• Demonstrating confidentiality in the execution of all tasks.

Requirements

• A minimum of 5 years senior executive level support required.
• Exceptional attention to detail.
• Extremely strong project and time management skills; detail-oriented with the ability to multi-task and prioritize workload.
• Able to recognize and appropriately handle highly sensitive and confidential material.
• Excellent follow-up and follow-through with ability to stay on top of and anticipate competing and changing priorities.
• Proactive and able to work independently, showing initiative and problem-solving skills.
• Excellent listening and interpersonal skills with the ability to communicate with discretion, diplomacy, and tact.
• Strong sense of judgment, high integrity, and ability to keep key information confidential.
• Proficiency with MS Word, Excel, and PowerPoint.

Nice-to-haves

• A sense of humor and ability to roll with the punches, while having fun and being a team player.