Office Manager/ HR Administrator

About the position

The Office Manager & HR Administrator plays a pivotal role in ensuring smooth office operations while supporting key HR functions and employee engagement initiatives. This role oversees daily office management, manages vendor relationships, coordinates facility-related projects—including an office remodel—and contributes to HR processes such as onboarding, employee events, milestone recognition, and HR administration. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while fostering a positive and productive workplace environment. They will serve as a key liaison between employees, leadership, and external vendors to ensure operational efficiency, compliance, and employee satisfaction.

Responsibilities

• Oversee day-to-day office operations, ensuring a well-organized, efficient, and productive work environment.
• Manage office supply inventory, vendor contracts, and equipment, ensuring cost-effectiveness and service quality.
• Serve as the primary point of contact for building management, overseeing maintenance, repairs, and safety compliance.
• Implement and maintain office policies and procedures to improve workflow and operational efficiency.
• Assist with budget planning and cost tracking for office expenses, facility upgrades, and HR initiatives.
• Oversee mail distribution, shipping logistics, and other administrative support functions.
• Coordinate office space planning, seating arrangements, and workstation setups to optimize workplace efficiency.
• Lead and manage the office remodel project, ensuring minimal disruption to business operations.
• Work closely with contractors, designers, and internal stakeholders to define project goals, scope, and deliverables.
• Oversee procurement, logistics, budgeting, and cost control to ensure projects remain within budget and timeline.
• Provide timely updates and coordinate communication with employees regarding remodel progress, relocations, and temporary adjustments.
• Manage HR administrative tasks, including maintaining employee records, updating HR databases, and processing employment documentation.
• Support the full employee lifecycle, including onboarding, offboarding, and ongoing employee engagement.
• Coordinate new hire orientation, including assembling welcome packages, conducting office tours, and setting up workstations.
• Act as a first point of contact for employee inquiries related to HR policies, workplace concerns, and benefits, escalating as necessary.
• Assist HR leadership in implementing and enforcing company policies and procedures.
• Ensure compliance with labor laws, workplace regulations, and HR best practices.
• Organize and facilitate employee engagement initiatives, recognition programs, and wellness activities.
• Plan and execute milestone recognition efforts, including birthday and anniversary gifts, annual awards, and special occasion acknowledgments.
• Coordinate company-wide and local office events, ensuring seamless execution and employee participation.
• Lead the social committee and oversee event coordination in the Greenville office, ensuring strong internal communication and engagement.
• Assist with recruitment efforts, including scheduling interviews, coordinating candidate communications, and maintaining recruitment records.
• Support employee development initiatives, including training coordination and career milestone tracking.
• Maintain and update the company directory to ensure accuracy of employee information.
• Serve as the Concur administrator, managing expense reports and reimbursements.

Requirements

• Bachelor’s degree in Business Administration, Human Resources, Facilities Management, or a related field (preferred).
• 3-5 years of experience in office administration, HR support, or facilities/project management.
• Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines.
• Experience in office remodels, facility projects, or workplace space planning.
• Excellent written and verbal communication skills with the ability to engage with employees at all levels.
• High level of professionalism, discretion, and ability to handle confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and experience with HRIS and project management tools.
• Strong problem-solving skills with the ability to anticipate challenges and propose solutions.
• Experience managing budgets, tracking expenses, and negotiating vendor contracts is a plus.

Benefits

• Competitive Pay – We believe in rewarding success and showing our employees just how much they’re valued in a variety of different ways, including compensation.
• Health and Wellness - There’s nothing basic about our comprehensive health and wellness programs and offerings.
• Time away from work - We are committed to helping our employees create a work-life harmony!
• Growth and Development - We are constantly seeking to offer opportunities and support for personal and professional development.
• Financial Planning and wellbeing - We offer access to benefits, programs and education to help our employees to protect income, pay for expenses and invest in the future, including a generous 401K match!
• Extras, discounts and perks - Generous discounts to our company and related companies.