Avathon Capitalposted about 1 month ago
$90,000 - $97,000/Yr
Full-time • Mid Level
Onsite • Pleasanton, CA

About the position

Avathon is revolutionizing industrial AI with a powerful platform that enables businesses to harness the full potential of their operational data. Our technology seamlessly integrates and contextualizes siloed datasets, providing a 360-degree operational view that enhances decision-making and efficiency. With advanced capabilities like digital twins, natural language processing, normal behavior modeling, and machine vision, we create real-time virtual replicas of physical assets, enabling predictive maintenance, performance simulation, and operational optimization. Our AI-driven models empower companies with scalable solutions for anomaly detection, performance forecasting, and asset lifetime extension—all tailored to the complexities of industrial environments. We are seeking a highly organized and proactive Office Manager to oversee daily office operations while providing high-level administrative support to executives. This role requires strong multitasking abilities, excellent communication skills, and the ability to handle confidential matters with discretion.

Responsibilities

  • Oversee and manage daily office operations, ensuring a smooth and efficient work environment
  • Maintain office supplies, equipment, and vendor relationships to support business needs
  • Develop and implement office policies, procedures, and best practices
  • Coordinate office logistics, including space planning, facility maintenance, and IT support coordination
  • Plan and execute company events, meetings, and team-building activities
  • Ensure compliance with health, safety, and security policies
  • Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements
  • Act as a liaison between executives, internal teams, and external stakeholders
  • Handle confidential information with discretion and professionalism
  • Organize and maintain office files, records, and documentation
  • Support finance and accounting functions, including invoice processing and expense reporting

Requirements

  • 5+ years of office management and executive assistant experience in a fast-paced environment
  • Bachelor's degree in business administration, Management, or a related field preferred
  • Strong organizational and time management abilities
  • Excellent verbal and written communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
  • Ability to multitask, prioritize tasks, and meet deadlines
  • High level of professionalism, discretion, and confidentiality
  • Problem-solving mindset with strong attention to detail

Nice-to-haves

  • Experience in a startup or tech environment is a plus
  • Knowledge of HR and finance operations

Benefits

  • Pay Range: $90,000 - $97,000 base salary
  • Equal opportunity employer
  • Commitment to diversity, equality, and inclusion
  • Reasonable accommodations throughout the recruiting process

Job Keywords

Hard Skills
  • Administrative Support
  • Google Workspace
  • Microsoft Office
  • Office Management
  • Plan Execution
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