Office Support Administrator II

Full-time - Entry Level

Fayetteville, AR

1,001-5,000 employees

Professional, Scientific, and Technical Services

About the position

The Office Support Administrator II applies specific knowledge and principles and practices at an above basic level and uses standard techniques, procedures, and criteria to perform tasks as part of a broader assignment. Work assigned to Office Support Administrators may range from very routine and procedural duties, such as providing receptionist, phone, and typing services, to more advanced duties such as assisting with conferences, meetings, local and office events, arranging travel, maintaining schedules and calendars for others, completing forms, and assisting with project documentation and/or other special assignments.

Responsibilities

• Greets incoming guest/vendors and answers phones during normal business hours
• Package pickup/delivery
• Sorts and distributes incoming mail, prepares outgoing mail and packages
• Orders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.)
• Advanced typing, copying, printing, binding
• Scans/sends documents to clients, sub-consultants, and other Garver offices
• Scans documents to electronic files
• Above basic data entry in Vision (unit logs and expenses)
• Services office vehicles as needed, maintains vehicle log
• Assists with office vehicle tag renewals
• Plans, coordinates, facilitates, executes, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.)
• Assists with travel arrangements
• Ensures cleanliness of all office areas (outside of janitorial services)
• Communication with and coordination of office cleaning service and repair
• Coordinates meetings (meals, venue, AV, etc.)
• Efficiently sets up, dismantles, and rearranges conference room furniture, even for consecutive back-to-back meetings
• Assists with agendas, meeting minutes and may attends meetings
• May code, route, and track invoices.
• Performs other clerical or administrative duties as needed
• Prepares expense reports
• Generates documents such as letters, memos
• Generates above basic spreadsheets and presentations
• Active participant in inner-office activities (IE Garver Gives)
• The ability to bend and lift 20 to 30lbs required
• Other duties as assigned
• This is an on-site/in office position

Requirements

• High School diploma
• Three+ (3) years of related experience

Nice-to-haves

• College level courses or professional certifications (preferred)

Benefits

• Company-paid professional memberships
• Company support for industry licenses
• Continuing education opportunities
• Highly competitive salary packages
• Attractive benefits
• Comprehensive wellness program