Operations Coordinator

$65,000 - $75,000/Yr

Arrow Search Partners - New York, NY

Full-time - Entry Level

New York, NY

Administrative and Support Services

About the position

The Operations Coordinator will support the Management and Operations team at a leading independent investment bank. This role involves coordinating schedules, managing communications, and ensuring smooth operations across various departments and external parties.

Responsibilities

• Regularly review calendar, re-evaluate priorities, and modify previously scheduled meetings.
• Coordinate with internal, cross-departmental teams, and external parties for conference calls and meeting requests.
• Serve as the gatekeeper for incoming calls, adept at screening and identifying sales calls.
• Prepare and submit monthly expenses through Concur and monitor corporate card payment.
• Be well versed with the firm's travel & expenses guidelines and serve as a point of contact for admins on T&E related questions.
• Proactively organize meeting materials for meetings/calls and provide summary notes.
• Order office supplies, business cards, and ad hoc items.

Requirements

• Bachelor's degree preferred
• 3-5 years of relevant experience
• Knowledge of Corporate Services and Facilities functions
• Excellent communication skills both written and verbal
• High level of proficiency in software packages.