Orchestra Operations Manager

$60,500 - $60,500/Yr

Buffalo Philharmonic Orchestra - Buffalo, NY

Full-time - Mid Level

Buffalo, NY

1-10 employees

Performing Arts, Spectator Sports, and Related Industries

About the position

The Buffalo Philharmonic Orchestra is seeking a full-time Orchestra Operations Manager to oversee and manage orchestra operations and production activities. This role is crucial for ensuring the smooth scheduling and execution of concerts, rehearsals, tours, and special events, while maintaining financial responsibility. The position involves close collaboration with the Vice President of Artistic and Orchestra Operations and the Operations and Personnel Assistant to coordinate guest artist schedules and logistics.

Responsibilities

• Act as the primary Operations liaison for the BPO.
• Advance BPO concerts and programs, including Classical, Pops, Rock, and Education programming.
• Plan, coordinate, and manage all aspects of concert production at all venues used by the BPO, including site visits and advancing productions.
• Oversee and manage stage crew, including crew schedule and payroll, creating stage plots, and supervising set up.
• Generate and distribute production sheets and other paperwork for operations staff and stage crew.
• Coordinate and oversee all backstage activities associated with the BPO schedule, including stage management and coordinating backline, lighting, and audio equipment.
• Coordinate transportation of Orchestra equipment for all run-out concerts.
• Act as primary 'manager on duty' for all BPO rehearsals and performances, in rotation with the Operations Assistant and the Vice President of Artistic and Orchestra Operations.
• Assist the Vice President of Artistic and Orchestra Operations with the development of annual production budgets, projections, and tracking of actuals throughout the year.
• Create and maintain a production calendar for all BPO activity.
• Work with the Vice President of Artistic and Orchestra Operations to generate and maintain the calendar of orchestral services.
• Schedule archival recording in collaboration with the Vice President of Artistic and Orchestra Operations.
• Coordinate and run the weekly Operations team meetings.
• Manage and track all Guest Artist contracts with the Vice President of Artistic and Orchestra Operations.
• Oversee the Operations assistant to ensure guest artist travel and production logistics are coordinated, including preparation of artist visas, itineraries, travel, hotel accommodations, and local ground transportation.
• Schedule non-backline instrument rentals and monitor maintenance and repair of all BPO-owned instruments.
• Research and obtain props, wardrobe, costumes, or other related items for concert productions in conjunction with other team members.
• Schedule bus transportation for the orchestra, choruses, and other large groups, and manage the master piano tuning schedule.
• Anticipate and respond to the needs of the orchestra, guest performers, and conductors.
• Monitor compliance with the terms and conditions of the Orchestra Master Agreement.
• Participate in reviewing and negotiating the renewal of agreements with the American Federation of Musicians and International Alliance of Theatrical Stage Employees.
• Perform other duties as assigned.

Requirements

• A minimum of two (2) years increasingly responsible orchestra operations experience.
• Knowledge of classical music and symphonic repertoire.
• Ability to work independently with minimal supervision and to exercise sound judgment.
• Strong organizational skills and the ability to multi-task while maintaining high quality and safety standards.
• Ability to communicate effectively and professionally both orally and in writing.
• Demonstrated experience with labor union practices and labor relations.
• A flexible and collaborative work style with the ability to interact professionally with a wide variety of constituents.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance