Payroll and Benefits Coordinator

GPAC - White Plains, MD

Full-time

White Plains, MD

Administrative and Support Services

About the position

Our Client, a well-respected construction company in the area, is seeking a Payroll and Benefits Coordinator to join their team. This position is crucial for ensuring the smooth operation of payroll processing and benefits administration for approximately 70 employees. The Payroll and Benefits Coordinator will be responsible for weekly payroll processing, which includes compiling hours from field personnel, processing certified payroll for applicable construction jobs, and making timely federal and state payroll tax deposits. Additionally, the coordinator will handle weekly garnishments, prepare necessary documents for insurance audits, and manage monthly, quarterly, and year-end payroll tax returns, including federal, state, and unemployment returns. The role also involves general ledger account reconciliations and preparing weekly payroll reports, along with the scanning and filing of all payroll reports. Reporting new hires online is also part of the responsibilities. In terms of benefits administration, the coordinator will oversee the company health insurance plans, which includes managing enrollment, change requests, COBRA requests, payroll deductions, and monthly billing. Furthermore, the coordinator will be responsible for the administration of the company 401k plan, which includes employee education and enrollment, as well as preparing year-end census information for 401k testing and coordinating with third-party administrators on employee distribution requests. This role requires a high level of organization, attention to detail, and the ability to maintain confidentiality and professionalism at all times. Flexibility to work overtime or weekends as needed to meet deadlines is also essential.

Responsibilities

• Weekly payroll processing for approximately 70 employees
• Compile hours from field personnel to process weekly payroll
• Process Certified Payroll for applicable construction jobs
• Make timely federal and state payroll tax deposits
• Process and pay weekly garnishments
• Prepare documents needed for insurance audits
• Prepare monthly, quarterly, and year-end payroll tax returns
• Responsible for general ledger account reconciliations
• Prepare weekly payroll reports
• Scan and file all Payroll reports
• Report New Hires online
• Administer company health insurance plans including enrollment and change requests
• Administer company 401k plan including employee education and enrollment
• Prepare year-end census information for 401k testing
• Coordinate with TPA on employee distribution requests

Requirements

• 5+ years of related work experience (preferred)
• Associate's Degree in Accounting (preferred)
• Construction experience including certified payroll (preferred)
• Familiarity with payroll laws, taxes, and pay procedures
• Strong working knowledge of Microsoft Office, specifically Excel
• High-level of organization skills with attention to detail and deadlines
• Ability to think logically and solve problems
• Ability to maintain integrity and professionalism at all times
• Ability to handle confidential information with tact and discretion
• Flexibility to work overtime/weekends as needed