Pilot Records Specialist

Full-time

Anchorage, AK

Air Transportation

About the position

Join the dynamic team at Grant Aviation, a premier Alaskan regional air carrier dedicated to serving rural communities since 1971. As a Pilot Records Specialist, you'll play a vital role in ensuring compliance with Federal Aviation Regulations by meticulously managing pilot records. We believe that air travel isn't a luxury - it's a necessity - and we are committed to creating a safe, friendly, and reliable experience for all our customers. Our company is built upon respect for our customers, employees, and communities, and we constantly work to improve our operations to ensure smooth travel and enjoyable experiences. We are professional, while staying true to our Alaskan roots and commitment to the personal touch.

Responsibilities

• Receive, validate, and organize pilot records documentation in adherence to applicable Federal Aviation Regulations (Section 14 CFR Part 135).
• Create comprehensive individual files for newly hired pilots, including necessary certificates, training records, and medical documentation.
• Maintain and update individual crewmember files to ensure ongoing compliance with regulations and company policies.
• Manage the 135 Air Carrier Management database to verify crewmember qualifications for flight assignments.
• Enter and update completion event dates for training and certification documents into crewmembers' files.
• Handle incoming Pilot Records Improvement Act (PRIA) requests and provide records within designated timeframes.
• Updating training events in the FAA Pilot Record Database in a timely manner.
• Coordinate with external contacts to fulfill PRIA requests and track responses.
• Notify management of any discrepancies or compliance issues.
• Assist with auditing of pilot records as required.
• Perform additional duties as assigned.

Requirements

• Bachelor's Degree preferred, or equivalent experience with a High School/Associates Degree.
• Advanced organizational skills with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office suite.
• Strong commitment to upholding document management standards.
• Excellent oral and written communication skills.
• Ability to work both independently and collaboratively within a team environment.
• Must pass a background check.

Benefits

• Medical
• Dental
• Vision
• Flight benefits
• 401(k)