President's Office Secretary

About the position

This is a part-time hourly pool. Applications are collected for possible immediate, or future college vacancies. This type of employment is temporary and often sporadic. You may only be contacted if a review of your application results in the intent to pursue your candidacy. This position will work in the President's office to provide back -up support to the administrative staff in this office. The secretary will have interactions with students, internal customers, board members, and community members. Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

Responsibilities

• Performs secretarial and receptionist duties to include back-up support to Executive Coordinator and Executive Assistants
• Composes, drafts, and proofreads documents as needed
• Manage incoming phone calls and direct to the appropriate department
• Schedules appointments, maintains calendars as needed
• Uses FaceBook and Instagram to post President's events
• Work with Google applications: create documents in Google sheets and Google docs
• Provides customer service to employees, students, board members, and community members
• Establishes and maintains an electronic filing system
• Schedules, coordinates, and provides support for a variety of meetings and events
• Maintains, compiles, and coordinates data for reports
• Assists with board meeting preparation
• Orders office supplies
• Maintains high level of confidentiality

Requirements

• High school diploma or GED
• Two years of progressively responsible office support/reception experience (related college course work may substitute for up to one year of required experience)
• Experience using Microsoft Office Suite and Google Docs

Nice-to-haves

• Three years of clerical, reception, secretarial experience or related education
• Ability to type/keyboard
• Bi-lingual/bi-cultural
• Experience working in an environment serving diverse customers
• Experience using Google Suite
• Experience providing excellent customer service
• Bilingual English/Spanish