Program Controls Manager

About the position

We are strategizing, planning, and implementing projects that help clients achieve their organization's objectives. Join our award-winning program management team and bring transformational project solutions to life. By managing capital programs and projects as if they were our own, our project management business, and technical experts work with clients to strategize, plan, and implement projects that help them achieve their organization's objectives. Our award-winning team has managed thousands of projects across all sectors - hospitals, airports, and entire university campuses; infrastructure like mass transit and water-treatment facilities; and energy and resource assignments, from mines to wind farms. Stantec is seeking qualified candidates for a Program Controls Manager position. The individual would be responsible for providing program and project controls expertise to improve Stantec's delivery of Programs. The Program Controls Manager will support program teams with delivery of multiple infrastructure projects by developing project controls solutions to support tracking of project cost and schedule performance, managing documents and information, and preparing reports and data summaries. They may be responsible for managing a staff of professionals and technicians for successful completion of project controls activities. The position will be responsible for program/project controls activities and will coordinate with program management staff, client staff and program leadership.

Responsibilities

• Developing and implementing project controls standards and procedures, monitoring compliance and initiating corrective measures as necessary.
• Establishing guidelines for preparing, reporting and reconciling variances, including developing and/or enhancing reporting procedures and tools.
• Managing the team's adherence to established program controls practices and procedures.
• Ensuring that planning and scheduling activities such as schedule development, project reporting and problem analysis activities comply with company and client requirements.
• Providing consultation to the company, client and subcontractors in planning, delivery and scheduling activities.
• Reviewing project change documentation and ensuring compliance with change management procedures and contract specifications.
• Develop and monitor key performance indicators and report to project, program staff, and client.
• Communicating areas of concern to Program Leadership Team.
• Providing QA/QC of cost and scheduling processes, reports, and utilization.
• Leading program controls team members in daily activities including providing assignments, guidance, mentoring and assistance to complete program controls functions and tasks.
• Supporting development of program assessment protocols for evaluation and improvement.
• Participating in meetings with client, subcontractors, and others, as required.
• Work closely with Program and Project Management to develop and maintain project schedules using Primavera P6 or client preferred schedule management system.
• Establish work breakdown structure (WBS), baseline, status, and monitor project schedules using established performance measurements.
• Implement cost breakdown structure (CBS), baseline, status, and monitor financials through dashboards and reports based on PMIS sources.
• Develop schedule version control processes, policies, and procedures.
• Develop and maintain summary level schedule reports used to support critical path analysis, approaching deliverables, resource allocation, performance variance, and to support integration of cost and schedule.
• Develop and maintain software-based tools, systems and processes for managing documents and information and provide training to team members to ensure consistency in controlling program information.
• Establish Earned Value Management (EVM) analysis, percent complete, and forecasting on projects.
• Troubleshoot and monitor potential scheduling problems.
• Lead mitigation efforts and offer solutions for issues pertaining to project budget, funding, and invoices.
• Schedule and lead coordination meetings.
• Analyze projects to determine project health and future risk.

Requirements

• Demonstrate strong written and verbal communication skills.
• Have the demonstrated ability to encourage and facilitate collaboration and cooperation amongst diverse team members.
• Work in a manner to ensure personal safety and that of fellow employees by following company health and safety guidelines and policies.
• Excellent organizational skills and ability to work on multiple projects simultaneously.
• Must be able to demonstrate good interpersonal skills and the ability to work collaboratively in a team environment.
• Familiarity with various project delivery methods, including Design Bid Build, Progressive Design Build, CMAR, and Design Build.
• Demonstrated experience in development of Work Breakdown Structure (WBS), scheduling and schedule analysis, cost estimating and cost control, budget development, reporting and record/document control tools and procedures.
• Experience in the municipal sector in areas of public works, utilities, transportation, and industry and on multi-sector programs is preferred.
• Possess a valid driver's license with good driving record.

Nice-to-haves

• Project Management Professional (PMP) certification is preferred.
• Additional certifications, PgMP, PMI-SP, PMI-RMP, PMI-CP, CPA, CCM, PE, FE, or similar certifications is preferred.

Benefits

• Medical, dental, and vision plans
• Wellness program
• Health saving accounts
• Flexible spending accounts
• 401(k) plan
• Employee stock purchase program
• Life and accidental death & dismemberment (AD&D) insurance
• Short-term/long-term disability plans
• Emergency travel benefits
• Tuition reimbursement
• Professional membership fee coverage
• Paid family leave
• Ten paid holidays in each calendar year
• Accrue vacation between 10 and 20 days per year
• Eligible for paid sick leave