University of Colorado - Aurora, CO

posted 5 months ago

Full-time - Mid Level
Aurora, CO
Educational Services

About the position

The Program Director for Research Administration and Finance at the University of Colorado Anschutz Medical Campus plays a pivotal role in the Office of Research Development and Strategy. Reporting directly to the Assistant Vice Chancellor, this position is integral to the financial management and administrative support of the research mission. The Program Director is responsible for establishing fund structures and accounting processes that ensure effective management of finances within the office. This includes creating funds, establishing budgets, monitoring financial activity, reconciling discrepancies, and generating comprehensive reports. The role also involves ensuring compliance with accounting standards and policies set forth by the University, which is crucial for the oversight of large, complex extramural research proposals that often exceed $5 million in total award dollars. In addition to financial management, the Program Director will oversee all administrative functions that support the research initiatives of the Office. This includes collaborating with various stakeholders, including program directors, research teams, and administrative staff, to facilitate the successful submission and management of large research awards. The position requires a deep understanding of federal grant regulations and the ability to navigate the complexities of research funding, including coordination with federal agencies such as NIH, ARPA-H, and BARDA. The Program Director will also provide guidance in negotiating grants and contracts, managing sub-awards, and ensuring timely disbursement of funds. The role demands a proactive approach to problem-solving and the ability to manage multiple projects simultaneously. The Program Director will be expected to maintain effective communication with all levels of staff and stakeholders, ensuring that all necessary documentation and approvals are obtained for research funding opportunities. This position is critical to the success of the Office of Research Development and Strategy, as it aims to enhance funding success and foster collaborative research initiatives across the campus.

Responsibilities

  • Budget development, pre-award submission, and management and forecasting of research funding.
  • Dissection of sponsored funding opportunity requirements.
  • Ensure compliance with Federal sponsors, OGC, and university policies and regulations.
  • Coordination with research teams to obtain all appropriate documentation and approvals.
  • Collaboration with OGC and other leadership and support staff regarding deadlines impacting submission of materials requested by sponsoring agencies.
  • Upon issuance of awards, work closely with OGC finance team to establish fund accounts and disburse subcontracts.
  • Provide guidance in the negotiation of grants, sub-awards, and contracts; administer subsequent awards and amendments.
  • Collaborate with OGC Accounting, subcontractors, and external agencies regarding payment of invoices, requesting no-cost extensions, establishing subcontracts, and assisting with progress reports.
  • Work closely with the research team, Research Development directors, OGC, and TTO for all Material Transfer Agreements and research contracts with industry sponsors.
  • Procurement of research-related supplies/equipment or services.
  • Financial data capture, analysis, interpretation, and resolution suggestions.
  • Understand the unique processes involved with complex research grants and contracts.
  • Oversee the daily accounting functions of all financial components associated with the Office.
  • Other duties as assigned.

Requirements

  • A bachelor's degree in public administration, finance, accounting, business administration, or a directly related field from an accredited institution.
  • At least five (5) years of diverse and progressively responsible experience including full-scope grant management.
  • Direct responsibility for staff who perform tasks related to procurement, accounts payable, accounts receivable, financial reconciliation, salary allocations, budgeting, research administration, and contracting.
  • Technical expertise in grant or contract administration, regulatory matters, and internal and external policy and procedures.

Nice-to-haves

  • Experience managing pre-award and post-award activity in a higher education setting.
  • Experience with large, complex Federal grants and contracts (NIH - P01, U19, U54, ARPA -H, DARPA, and/or BARDA mechanisms).
  • Experience writing and/or editing contract language and terms.
  • Expert at using the computer systems innate to Anschutz Medical Campus administration, including routing grants and contracts, establishing new funds, and closing inactive funds.

Benefits

  • Health insurance
  • Life insurance
  • Retirement plan
  • Tuition reimbursement
  • Paid time off - vacation, sick, and holidays
  • ECO pass.
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