Program Director

About the position

Responsible for oversight of several group homes. Participates in development and writes plans of services. Coordinates incident reporting, investigation and follow up. Follows all agency and state regulations in providing services to individuals with disabilities. Provides direct support and serves as role model, advocate, and teacher for people served. Individuals employed by ADAPT of the Hudson Valley shall work as a team, using a person-centered approach and utilizing AHV New Directions...New Lives philosophy to help the people we serve reach their personal goals.

Responsibilities

• Responsible for the well being of all people in the program.
• Ensure the group home environments are safe, clean, and pleasant through regular, unannounced observation and monitoring.
• Verify documentation (i.e., fire alarm testing, heating and cooling systems, refrigeration, etc.) is maintained per agency and manufacturer specifications.
• Ensure that staff are performing tasks and interacting with residents appropriately.
• Ensure group homes are following proper fiscal procedures; verify houses are managed within budgetary parameters set forth by agency including food, household maintenance, staffing and other concerns.
• Discuss budget variances with Program Director & Finance Office, providing background and explanation.
• Coordinate internal and external audits ensuring documentation is complete and up to date.
• Coordinate preparation and responses to audits.
• Follows all regulatory policies in ensuring Fire Safety, will conduct drills and make necessary changes as specified in the regulations.
• Participates along with the team in the development of the Habilitation Plan and will be responsible for the creation of the plan.
• Ensure a person centered approach utilizing AHV New Directions...New Lives philosophy, participating in meetings (clinical, house, etc.) as needed.
• Assure that all programmatic and billing documentation is properly maintained.
• Assist and teach managers in using programmatic software.
• Certify all Residential Habilitation Plans and Individual Plans of Protective Oversight according to agency policies and regulatory requirements.
• Coordinates incident reporting, investigation, and responses to Incident Review Committee recommendations.
• Supervises Site Supervisors as assigned; conduct performance reviews; make recommendations for promotions, demotions, transfers, or terminations.
• Conduct employment interviews and make hiring recommendations.
• Mediate and resolve interpersonal and programmatic issues within group home.
• Provides oversight and guidance to the Site Supervisor to ensure the day to day operations of the group home are being met.
• Ensures that all individuals’ health, mental health, and medication management are being followed per Doctor’s orders.
• Utilize agency personnel policies and practices in a consistent and fair fashion.
• Ensure that managers follow appropriate human resources policies and consult with Human Resources staff as needed.
• Ensure staff performance documentation is accurate and consistent with agency practice.
• Train and develop staff, ensuring they understand job functions and duties.
• Act as a liaison between managers and other department staff.
• Provide troubleshooting oversight to deal with untoward situations, using agency protocols to govern decision process.
• Ensures Site Supervisor is following agency protocol in maintaining agency vehicles and all documentation.
• Maintains communication with families and other service providers on an ongoing and as needed basis as identified in the persons’ plan of services.
• Adheres to all agency, state and federal rules of Confidentiality, Incident Reporting and Management, HIPAA and Corporate Compliance.
• Attend and participate in all trainings required by the agency and New York State per regulations.
• Coordinates admissions and discharges while working with the Intake Coordinator.
• Participate and manage On – Call responsibilities along with other Program Managers to provide 24 -7 program oversight.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree in related field plus three years experience working with individuals with disabilities.
• Supervisory experience is required.
• Valid driver’s license that meets agency’s and insurance company’s standards.
• Completion of all mandatory training sessions and medical documents required by organization and regulatory agencies.
• Completion of fingerprinting requirements and subsequent clearance by OMRDD and agency guidelines.
• Proficient in Microsoft Office applications and ability to learn other agency specified software applications.