Program Manager

Full-time - Mid Level

Oahu, HI

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Alaka`ina Foundation Family of Companies (FOCs) has a need for a Program Manager to support our government customer located on Oahu, HI. This role involves engaging with key stakeholders, coordinating with various disciplines, and acting as the primary point of contact for the government regarding all contract operations. The Program Manager will be responsible for maintaining program documentation, identifying opportunities for process optimization, ensuring deliverables meet quality standards, managing budgets and resources, and facilitating effective communication within the program team and across relevant stakeholders.

Responsibilities

• Engaging with key stakeholders, including COR, partners, and team members to gather requirements, communicate progress, and address concerns.
• Coordinating with all disciplines: Facilities Project manager, Quality control, IT reps, logistics, HVAC techs, FCC techs, and others to ensure proper execution of all projects.
• Acting as the one-stop POC to the Government regarding all affairs with contract operations.
• Maintaining program documentation, including plans, schedules, and other relevant records, and preparing regular reports for management and stakeholders.
• Identifying opportunities for process optimization and improvement to enhance program efficiency and effectiveness.
• Ensuring that deliverables meet quality standards and comply with all regulations and requirements of the contract.
• Managing budgets, staffing and other resources to ensure successful execution of the program.
• Developing program objectives, strategies, and plans aligned with organizational goals and priorities.
• Facilitating effective communication within the program team and across relevant stakeholders, including status updates, meetings, and reports.
• Other duties as assigned.

Requirements

• Bachelor's degree in construction, engineering, management, business administration, or related field.
• Combination of Technical, business, and interpersonal skills to handle an array of complex situations.
• Key technical and organizational skills are required to meet the various requirements of this contract, including SCADA, MAXIMO, FCC monitoring, preventive/predictive maintenance, custodial, logistics.
• Flexibility to react to any type of emergency, security issue, weather issue, and outside contractor issue, including afterhours and/or during non-traditional work hours.
• High quality management skills, including the ability to interface with many other high-level customer staff.
• Understanding current facility and industry trends, and forecasting trends is critical.
• Ability to work with and partner with other departments within the organization.
• Ability to draft reports clearly and in an impactful manner for the government.
• Advanced understanding of facility, operations, and construction.
• Experience with Operations and Management project budgeting to include accounts payable/receivable, billing, and cost structures.
• Time management skills necessary to meet all the deadlines of the projects.
• Ability to conduct a variety of productive weekly meetings with various staff and government personnel.
• Ability to respond to emergency requests in a timely manner.
• Clear and effective communications with all the subcontractors.
• Ability to communicate effectively with the government as well as the team.
• Ability to follow up and follow through all the daily tasks.
• Maintain an accurate record of work orders and recurring work processes.

Nice-to-haves

• Project Management Professional (PMP) certification, or construction, facility management, engineering based certification.

Benefits

• 401K plan with company match
• Medical insurance
• Dental insurance
• Disability insurance
• Life insurance coverage
• Tuition reimbursement
• Paid time off
• 11 paid holidays