Arco Constructionposted about 1 month ago
Full-time
Raleigh, NC
Construction of Buildings

About the position

We are looking for an energetic administrative professional to join our team. You'll support a team of Construction Project Managers and Executives and have an integral role in keeping our projects running smoothly!

Responsibilities

  • Prepare various documents as directed by the Project Management Team such as Subcontracts, Purchase Orders, Change Orders, and Professional Service Agreements.
  • Compliance Management - including insurance certificates, signed agreements, and required safety documents.
  • Project Document Management - including project drawings, specifications, RFIs, submittals and associated logs.
  • Act as the key communication hub, answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager's absence.
  • Manage office filing system to ensure documents are properly organized and archived.
  • Be a welcoming personality to all visitors.
  • Maintain various lists for Project Managers including job list for each region, subcontract tracking lists, etc.
  • Complete and submit expense reports for Project Team members.
  • Typing/preparing/formatting various items such as letters, general documents and proposals as needed.
  • Assist Business Development and Marketing with the preparation of proposal packages and marketing materials.
  • Make travel arrangements and create itineraries for the Project team when necessary.
  • Assist in planning events for the office (team building activities, holiday events, community service events, business development events, etc.).
  • Assist in planning and coordinating team trainings including multiple ARCO offices to include hotel room, catering, meeting space, etc.
  • Assist marketing, business development and project management team with on-site events such as subcontractor appreciation, project groundbreaking / topping-out parties, etc.
  • Process outgoing mail and packages as needed; drop packages at UPS store as required.
  • Assist with management of company fleet vehicles.
  • Take a lead role in upholding our work hard/play hard company culture.
  • Oversee the general upkeep and cleanliness of the office environment to create a welcoming and efficient workspace.
  • Coordinate maintenance vendors such as HVAC, window cleaning, general cleaning service.
  • Assist with on-boarding new associates.
  • Keep track of office supplies and place orders as necessary.
  • Order drinks/snacks and stock areas/refrigerator as necessary.

Requirements

  • 5+ years of related project administration experience, construction or engineering industry.
  • Experience managing construction documents: drawings, contracts and insurance certifications.
  • Strong computer skills are essential.
  • Must have working knowledge of Microsoft Suite (Outlook, Word, Excel, Teams, and PowerPoint).
  • Experience with various software such as Procore, Textura, Sharepoint, MyCOI, Viewpoint, Egnyte, Concur, DocuSign, Keeper, Hotel Engine, Salesforce, PowerBI, etc.
  • High School Diploma required; College degree preferred.
  • Ability to manage multiple priorities in a fast-paced, dynamic environment.
  • Must be able to become a Certified Notary Public, if not already certified.
  • Have a Winners Find A Way Attitude.

Benefits

  • Industry-leading performance-based bonus program.
  • Employee Stock Ownership Program (ESOP).
  • Traditional and Roth 401k.
  • Tuition reimbursement for associates.
  • Scholarship for associates' children up to $28,000 per child.
  • 1-month paid sabbatical after every five years of employment, plus $5,000 for travel.
  • 1-week paid volunteer leave each year.
  • Family Planning support.
  • 15 business days of PTO + 8 paid holidays + 1 floating day.
  • 12 weeks of paid Maternity leave.
  • 100% charitable match.
  • Medical, dental, and vision insurance coverage.
Hard Skills
Make
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Procore
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DocuSign
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Microsoft Outlook
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Salesforce
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Soft Skills
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