Project Aide

Health Research • Albany, NY

443d • $43,412 - $43,412 • Remote

About The Position

The Project Aide will support the Central Office Processing Team within the Bureau of HIV/AIDS Surveillance Program. This role focuses on data entry, verification of information, and assisting with case reviews in the HIV/AIDS surveillance system. The incumbent will also participate in a bureau-wide scanning project and provide general office support, including administrative tasks and generating basic spreadsheets and charts.

Requirements

• Associate's degree in a related field or higher; OR two years of general office, secretarial, administrative experience and/or project assistant experience.
• Experience working with confidential, health-related data.
• Strong background in data entry including reviewing and identifying data entry errors.
• Experience organizing, sorting, and merging health data.
• Proficiency in Microsoft Office Suite (Word, Access, Excel, Teams, PowerPoint) and Adobe Acrobat.

Nice To Haves

• Experience handling multiple priorities in a busy office environment.

Responsibilities

• Provide data entry and verification of information reported to the Surveillance System.
• Conduct daily case reviews to verify incoming documents against existing cases.
• Assist in flagging cases that require follow-up if no match is found.
• Receive training on reviewing cases with previous history of separation or merging in the registry.
• Participate in the bureau-wide scanning project to reduce stored confidential case reports.
• Create scanning logs and verify scanned documents for clarity.
• Handle storage and shredding of scanned documents per protocols.
• Retrieve, collect, sort, distribute, and track incoming mail and packages.
• Provide general office support such as filing, photocopying, and phone coverage.
• Assist with generating basic spreadsheets, graphs, and charts using various software.

Benefits

• Health, dental and vision insurance with several comprehensive plans to choose from.
• Flexible benefit accounts for medical, dependent care, adoption assistance, parking, and transit.
• Generous paid time off including federal and state holidays, sick, vacation, and personal leave.
• Tuition support for educational or training opportunities.
• Retirement benefits including participation in the New York State and Local Retirement System and optional enrollment in the New York State Deferred Compensation Plan.
• Postretirement Health Benefits Plan for qualified retirees.
• Employee Assistance Program providing educational and wellness programs, training, and 24/7 confidential services.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Associate degree