PT Sr HR Specialist

Williamson County (TX) • Georgetown, TX

371d

About The Position

Reporting directly to the HR Administrative Services Director, responsible for supporting all areas of Human Resources. Provides high level customer service at front reception area for walk-in employees and visitors. Prepares reports, processes invoices for payment, establishes purchase orders, coordinates office needs and other support tasks as assigned.

Requirements

• Associate degree in a related field and three (3) years of Human Resources or administrative office experience; OR an equivalent combination of education and experience
• Two (2) years of customer service experience
• Working knowledge of Microsoft Office Suite

Nice To Haves

• Professional in Human Resources (PHR) OR Society for Human Resource Management - Certified Professional (SHRM-CP) certification
• Financial processing and/or reporting experience
• Intermediate/advanced knowledge of Microsoft Excel and report presentations
• Purchasing experience
• Prior experience with I-9 Form completion

Responsibilities

• Responsible for multi-line incoming calls and voicemails received on the general office number
• Supports employee onboarding processes, including I-9 verification/completion
• Serves as informational resource related to HR functions and directs individuals to appropriate internal or external resource
• Provides overall office management including maintaining office supply inventory, making purchases, maintenance reporting and follow-up, and equipment repair reporting and tracking
• Processes and provides shipment returns to appropriate vendors
• Processes invoices for payment including purchasing card reconciliation; route for approvals as needed
• Performs monthly budget tracking reporting for management reference and supports line-item transfer process
• Performs financial and administrative support for full purchasing process, including but not limited to requisitions, contracts, copier, purchase orders and vendor coordination; including issue resolution; stays up-to-date on all purchasing policies and procedures and serves as subject matter expert and contact
• Schedules back-up front desk coverage for absences
• Coordinates asset inventory audit/asset disposition for HR/Benefits
• Maintains Front Desk process and procedures manual, including all new and revised processes so that it can be used for reference when absent
• Performs Open Enrollment Reminder Postcard mailout
• Provides all necessary aspects of incoming and outgoing mail including postage, routing, and coordination with other entities
• Ensures office is opened on time and sanitized
• Maintains phone tree and virtual receptionist system
• Prepares, sends for signature and distributes service award certificates in a timely manner
• Maintains meeting rooms calendar
• Reviews and updates lobby bulletin board, in coordination with Workforce Services
• Supports special projects within the HR Department
• Attends all meetings and trainings, as required

Benefits

• Vacation and sick time accrued at a pro-rated basis for employees working less than 30 hours a week
• Pro-rated paid holidays
• Will participate in the retirement plan, TCDRS
• Not eligible for benefits or longevity pay

What This Job Offers

• Job Type: Full-time
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Associate degree